Office Manager

Office Manager

Southern Home Services is a residential HVAC, Plumbing and Electrical company that acquires, owns, and operates businesses around the United States. We are seeking business leaders to join our growing team and become an integral part of our company's future.

Mission Plumbing, Heating & Cooling, a Southern Home Services Company, is looking for a dynamic Office Manager to join a thriving business that believes in work life balance and cares about you!

• Train and monitor Customer Service Specialists, their performance and activities to meet/exceed booking rates and inbound/outbound phone call activity (ACD) service levels.
• Supervise, train and mentor the accounts receivable specialist team.
• Assign tasks, set performance goals, and conduct regular review of work product.
• Monitor invoicing performance of the AR team, ensuring accurate and timely invoicing according to company best practices.
• Assist team members with resolving systemic challenges or complicated invoicing matters.
• Monitor overdue accounts and implement collections strategies.
• Collaborate with branch management, sales staff, and back-office personnel to resolve disputes.
• Collaborate with staff accountants and Controller to ensure AR sub-ledgers are reconciled to general ledger.
• Investigate and resolve issues related to payment application, adjustments, and errors.
• Identify opportunities to streamline the AR processes and collaborate with cross-functional teams.
• Perform weekly payroll and assure all state, local, and company policies are followed.
• Make timely deposits and assure AR aging report is up to date and addressed as needed.
• Additional duties as assigned.

• Minimum of 1 year of supervisory or management experience in an office setting.
• Ability to cultivate strong rapport with customers and co-workers.
• Find it rewarding to organize, prioritize and manage time effectively to see a task through to completion.
• Work well independently and with integrity in a structured yet relaxed environment.
• Enjoy patiently and empathetically helping others.
• Excellent written and verbal communication skills.

• Perform work while sitting and/or standing at an individual work station or office.
• Communicate verbally via phone or other communication device.
• Ability to stand, walk and sit; talk or hear, both in person and by telephone.
• Use hands to type, handle or feel objects or controls; reach with hands and arms.
• Occasionally stoop, kneel, bend, crouch, and lift up to 10 pounds.
• Work is usually performed in an indoor office environment.

Southern Home Services will make reasonable accommodations to allow an employee to perform the essential functions of the job.

• Reliable, year‑round work.
• Weekly paychecks.
• Paid time off and paid holidays.
• Comprehensive medical, dental and vision benefits.
• Health savings account.
• Flexible spending account.
• Employee discounts.
• Company‑paid short‑term life insurance.
• Life insurance.

This is an exempt position.

Southern Home Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.