Administrative Assistant School of Science Mathematics and Engineering

Administrative Assistant for the School of Science, Mathematics and Engineering

Be among the first 25 applicants.

OBU Mission Statement

OBU transforms lives by equipping students to pursue academic excellence, integrate faith with all areas of knowledge, engage a diverse world, and live worthy of the high calling of God in Christ.

Expectations for all Employees

Oklahoma Baptist University achieves its mission through a shared commitment to the following expectations. All employees must embrace these expectations and model them in their behavior.

• Demonstrate commitment to the essentials of the Christian faith.
• Commit to the mission and vision of Oklahoma Baptist University.
• Treat people with dignity and respect.
• Build relationships on honesty, integrity, and trust.
• Strive for excellence through teamwork, leadership, and a strong work ethic.
• Manage human and financial resources wisely and efficiently.

Purpose:

The Administrative Assistant will provide administrative and facilities support to the Chairs of Science, Mathematics and Engineering faculty in the James

E. Hurley School of Science, Mathematics and represent Oklahoma Baptist University well.

• Provide administrative support for faculty schedules and maintenance of the calendar for Science and Math events and student advising appointments.
• Assist with travel plans for faculty and students.
• Assist with unit budget reporting, purchasing, and invoicing.
• Maintain a communication flow with prospective students, assisting with tracking communications and prospective student appointments for visit.
• Assist the Chairs of both Science and Math with load reporting of full-time and adjunct faculty.
• Coordinate planning, publicity, and promotion of all on-and off-campus events with the Science and Math Chairs and faculty.
• Assist with facilities management of Wood Science Building offices and classrooms, including room use management.
• Assist Science and Math Chairs in managing and administering communications with part-time faculty, including coordination of applications, employment paperwork, key requests, and securing office space and technology.
• Assist Science and Math Chairs in coordinating, publishing, and updating class schedules and locations for each semester.
• Work with Science and Math faculty in ensuring accuracy of the OBU website content representing the Science and Math programs and making updates to the website calendar and webpages.
• Assist with updating and maintaining Science and Math social media accounts.
• Supervise student workers as assigned by the appropriate Budget Directors.
• Assist Science and Math Chairs in training and supervising student workers.
• Meet regularly with the support staff across the Business, Health Science, and Education areas.
• Meet regularly with the Science and Math faculty to assess needs.

• Able to establish and maintain effective working relationships with others.
• Be a clear communicator with exceptional follow-up skills for closing communication loops.
• Able to communicate information and ideas, orally and in writing with precision.
• Proficient with Microsoft Office.
• Self-motivated, consistently collegial, and able to creatively solve challenges.
• Ability to understand budget reporting.
• Ability to learn quickly.
• Basic knowledge of administering various social media platforms.
• Possess exceptional professionalism, discretion, and confidentiality in daily communications and work habits.
• Able to remain at a desk for several hours at a time and lift up to 25 pounds.

Required:

High school diploma.

Preferred:
College and/or professional training.

• Must be a member of a local evangelical Christian church.
• Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.
• Please apply using the link for “Support Staff Applications” on the OBU website at: https://(Use the "Apply for this Job" box below)..html

OBU understands that our employees are our most valuable assets when fulfilling our mission. We strive to offer an extensive array of benefits and opportunities for employees to choose from.…