PA ​/ Administrator

About The Role

To provide proactive, confidential and professional administrative and personal assistant support to the Board Director and senior management team.

This role is central to the smooth running of the business, acting as a key point of contact for employees, customers, suppliers and stakeholders. The postholder will manage administrative functions, coordinate business activities, support communication and engagement initiatives, and help develop a positive, high-performing culture across the organisation.

This is a varied role requiring strong organisational skills, attention to detail, discretion, initiative and the ability to build positive relationships at all levels.

• Proactively manage complex diaries, scheduling meetings and appointments efficiently.
• Coordinate travel arrangements, accommodation bookings and associated itineraries.
• Prepare meeting packs, board reports, presentations and supporting documentation.
• Attend meetings where required and produce accurate minutes and action logs.
• Manage incoming correspondence, emails and telephone enquiries on behalf of senior leaders.
• Act as a trusted point of contact between senior management and internal and external stakeholders.
• Ensure all confidential information is handled with absolute discretion.

• Support the day-to-day administration and organisation of the business.
• Maintain accurate electronic and paper filing systems.
• Prepare documents, reports, spreadsheets and presentations to a professional standard.
• Coordinate visitor arrangements and provide a professional first impression to all visitors.
• Ensure meeting rooms, hospitality requirements and office facilities are organised effectively.
• Manage company correspondence and documentation controls.

• Assist with internal communications and business announcements.
• Support the coordination and delivery of team briefings, business updates and company events.
• Develop engaging communication materials for employees and stakeholders.
• Promote positive employee engagement and reinforce company values and behaviours.
• Support initiatives designed to strengthen culture, communication and collaboration across the business.

• Assist with recruitment administration, including advert preparation, interview scheduling and onboarding activities, ensuring compliance with GDPR requirements and the confidential handling of candidate and employee information.
• Support induction arrangements for new employees and visitors.
• Coordinate training records and assist with the organisation of development programmes.
• Work closely with managers to support employee engagement initiatives.
• Promote consistent standards of professionalism and positive workplace behaviours.

• Produce accurate management information and reports.
• Maintain data and reporting systems with a high degree of accuracy.
• Assist with business projects and improvement initiatives.
• Monitor actions and deadlines, ensuring timely completion and follow-up.

• Managing multiple priorities in a busy business environment.
• Supporting senior leaders whilst maintaining exceptional attention to detail.
• Building strong working relationships across the organisation.
• Maintaining confidentiality when dealing with sensitive information.
• Working independently and proactively to identify opportunities for improvement.
• Helping shape and strengthen the culture of a growing business.

• Previous experience in a Personal Assistant, Executive Assistant or Senior Administrator role.
• Excellent diary management and organisational skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
• Experience preparing presentations, reports and management information.
• Ability to manage confidential information appropriately.
• Excellent attention to detail and accuracy.
• Strong interpersonal and relationship-building skills.
• Ability to prioritise workload and manage competing demands.
• Professional, adaptable and proactive approach.

• Experience supporting Board Directors or senior leadership teams.
• Experience with in construction or operational environments.
• Experience supporting recruitment and onboarding activities.
• Knowledge of HR systems and business administration processes.
• Experience helping to develop culture and behavioural improvement initiatives.

• A competitive salary
• Generous pension
• 25 days annual leave, plus bank holidays
• Life assurance
  
  Career and professional development