Administration Assistant

Administration Assistant

• Permanent
• Sheffield, UK
• Posted 1 week ago
• 12.2112.21 GBP / Year
• Admin Assistant
• £12.21 Per Hour Plus Company Benefits
• Part time – 8 hours per week
• A Top 20 Care Home Group 2025!
• Awarded ‘One of the UK’s Best Companies to Work For’

Outram Fields in Bradway, Sheffield is a beautiful care home providing 69 spacious ensuite bedrooms as well as 6 luxury suites. Our stunning home features luxurious lounges and dining rooms, an on‑site café bar, a cinema and a professional hair and beauty salon, and includes a community dedicated to the care of people living with dementia.

We are looking for an Administration Assistant/Receptionist to be the first point of contact at the home. The role requires a range of skills with good IT experience and attention to detail. This part‑time position works 8 hours per week on a Wednesday, between 9 am – 5 pm, with flexibility required to cover annual leave or sickness as needed.

In addition to reception duties you will provide additional administrative support to the Home Administrator – predominantly HR related duties, and also cover financial aspects when required.

• Paid Breaks
• Uniforms
• Staff Meals
• Nest Pension
• Employee Assistance Programme
• Care Workers Charity
• ‘Spice of Life’ – Discount Retail Scheme
• Cycle Scheme
• Eye Care
• Refer a Friend Scheme
• Reward Vouchers
• Quarterly & Annual Company Recognition Awards

• Welcome and greet visitors to the home in a professional and courteous way, ensuring visitors book and the person’s identity is checked as far as reasonably practical.
• Answer the telephone and respond to enquiries at reception, redirecting calls to relevant staff and recording messages accordingly.
• Provide additional administrative support to the Home Administrator on a daily basis, predominantly HR related duties.
• Assist with recruitment tasks, sifting CVs, chasing references and verifying .
• Organise internal meetings and ensure that any requirements have actioned.
• Coordinate the staff meal process as applicable to the individual home.
• Respond to any emergency situations as requested by the home.
• Maintain the general tidiness of the reception area, liaising with the housekeeping team to ensure standards are maintained.

• Excellent customer service skills.
• IT literacy – competent with the use of systems.
• Previous telephone experience.
• Professional telephone manner.
• Knowledge of general administration.
• Good communication skills.
• Neat and well presented.
• Excellent written and verbal English.