Billing Administrator

Overview

Billing Administrator

We re looking for a proactive, detail-focused Billing Administrator to join our fast-paced and collaborative team in Sheffield. This is a fantastic opportunity for someone who thrives in a busy environment, enjoys keeping processes moving, and takes pride in delivering accurate, high-quality work. In this role, you ll play a key part in supporting the billing function end to end, working closely with colleagues across the business to keep everything running smoothly.

You ll be involved in a wide range of tasks that keep the billing process accurate, efficient and on track, including:

• Creation of all invoices on D365 system
• Creation of all Credit notes on D365 system
• Liaising with Partners and Associates within the region to ensure invoices are ready to be processed, and invoices have required information before sending to clients.
• Download invoices from F&O to One Drive for quality check by Billing Team Lead
• Issue draft invoices to Partners & Associates and chase up accordingly
• Completing the end-to-end processing of invoices
• Update Fee Day Book - tracking invoices drafted, approved and sent on internal systems
• Creating PDF invoices and emailing out to clients or uploading onto client portal
• Maintaining a clear storage of invoices on the One Drive
• Providing copies of invoices to clients and internally, as requested
• Maintaining the internal finance Sales & Purchase Ledger inbox on a daily basis
• Updating various trackers F&O, Client PO
• Sending out Supplier invoices for approval and chasing up as necessary.
• Answering invoice queries, liaising with Partners and Associates
• Creating new contracts and Opportunities on D365 system
• Additional varied ad hoc finance duties

• Experience in a similar finance or billing administration role
• Dynamics D365 experience would be an advantage, but it s not essential
• Excellent attention to detail and a strong focus on accuracy
• Confidence organising and prioritising work in a busy environment
• Strong IT skills, including Microsoft Excel, Outlook, Word and Power Point
• A quick learner who can pick up systems and processes with ease
• A proactive, self-motivated approach and the ability to use initiative
• The ability to work to deadlines and manage multiple tasks effectively
• GCSE and A-level qualifications, or equivalent

Hours of work: 9am 5.30pm