Fleet Coordinator

Salary: £28,500 per annum

Hours - Monday to Friday, 8am - 5pm.

At J&B Hopkins, our people are at the heart of everything we do. As one of the south's leading MEP contractors, we've built our reputation on delivering exceptional projects while maintaining a strong commitment to innovation, quality, and employee development.

We're looking for a highly organised and proactive Fleet Coordinator to join our People Team and take ownership of the day-to-day management of our vehicle fleet, whilst providing valuable administrative support across the business.

This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in ensuring things run smoothly behind the scenes.

As Fleet Coordinator, you'll be the primary point of contact for all fleet-related matters, ensuring our vehicles remain compliant, well-maintained, and operationally efficient.

Alongside fleet management responsibilities, you'll provide high-quality administrative support to a range of departments across the business, helping to coordinate meetings, prepare documentation, maintain records, and support key operational processes.

No two days will be the same, making this an ideal role for someone who enjoys balancing multiple priorities and working with colleagues across all levels of the organisation.

Fleet Management

• Coordinate vehicle servicing, MOTs, repairs, maintenance and inspections.
• Arrange vehicle collections, deliveries and employee vehicle changeovers.
• Conduct vehicle issue and return inspections, recording vehicle condition and arranging repairs where necessary.
• Maintain accurate fleet records, databases and vehicle history information.
• Process accident and damage reports, liaising with insurers and repair providers.
• Monitor vehicle tax, insurance, driver licence checks and fleet compliance requirements.
• Manage fuel card administration, including issuing, cancelling and reconciliation.
• Track ULEZ, congestion charges, tolls and other vehicle-related costs.
• Support vehicle procurement, disposals and reallocations.
• Produce regular fleet reports for management teams.

Administrative Support

• Provide administrative support across multiple departments.
• Prepare and distribute company documents, reports, presentations and correspondence.
• Organise meetings, coordinate room bookings and arrange refreshments.
• Attend meetings and produce accurate minutes when required.
• Support compliance and training administration activities.
• Complete monthly company credit card reconciliations and provide information to the Accounts Team.
• Assist with general business administration tasks as required.

We're looking for someone who is:

• Highly organised with excellent time management skills.
• Able to manage multiple priorities and deadlines effectively.
• Detail-oriented with strong record-keeping and administrative abilities.
• A confident communicator who can build positive relationships with colleagues, suppliers and external stakeholders.
• Proactive, reliable and able to work independently.
• Competent in Microsoft Office applications and administrative systems.
• Previous experience within fleet administration, coordination or a similar administrative role would be advantageous but is not essential.

• 25 days annual leave plus bank holidays
• Flexible Holiday Scheme (Buy/Sell Holiday)
• EV Salary Sacrifice Scheme
• Private Medical Insurance
• Life Assurance
• Employee Assistance Programme
• Cycle to Work Scheme
• Eyewear Scheme
• Ongoing training and development opportunities
• The opportunity to work within a successful and growing business with a strong people-focused culture

Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.

To make your journey with us accessible and individualized to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.