Property Administrator

To work alongside the management surveyors within the Sheffield Retail Management team. Taking responsibility for designated tasks and undertaking them diligently – tasks to include the co-ordination of all reporting, maintaining accurate records and schedules, managing arrears, business rates, insurance, service charges, utility queries, landlord costs and supporting as required on other landlord and tenant matters.

• Co‑ordinating and preparing all management reports, tenancy schedules and other reporting requirements as may arise from time to time.
• Ensuring property management systems and property records are maintained and accurate.
• Oversee the management of utility and business rates queries and other non-recoverable costs.
• Preparing documents such as arrears/transaction lists
• Assisting with the preparation of S/C apportionment and insurance renewal schedules.
• Assisting as required with service charge budgets and reconciliations
• Overseeing the preparation and progress schedules of EPCs
• Processing ‘write offs’ of arrears as required.
• Supporting the finance and credit control teams with regard to billings and payments.
• Coordinating and tracking business rates mitigation
• Raising and management of purchase orders.
• Coordinating the measurements and recording of floor areas.
• Managing Turnover collation, calculation and billings.
• Providing any necessary support to the team as required.
• Ensuring compliance with BL policies and best practices.
• Providing any reasonably requested support in particular in relation to holiday cover and ad‑hoc tasks that may arise from time to time

• Proven track record in commercial property management and using property management database
• Ability to interpret leases
• Understanding of rating and utilities, and experience dealing with suppliers
• Good verbal and written communication with an eye for detail
• Ability to take initiative and make suggestions for improvement.
• Good IT Skills – Word Excel, Powerpoint
• Numerate with business acumen

Upto £34,000k + enhanced pension 9.5% and discretionary bonus upto 10%

If this is of interest, please send your CV to sally.ridg