Apprenticeships Compliance and Management Information Co-ordinator

Job Title:

Apprenticeships Compliance and Management Information Co-ordinator

Posting

Start Date:

24/07/2026

Job

School/Department:
Student & Academic Services

Work Arrangement:
Full Time (Hybrid)

Contract Type:
Permanent

Salary per annum (£): £27,319.00 - £31,236.00

Closing Date: 09/08/2026

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

We are looking for an experienced Apprenticeship Compliance and Management Information Co-ordinator. This is a key role at the University within the Central Apprenticeship Hub, reporting to the Head of Apprenticeship Compliance.

The postholder will be responsible for the timeliness and accuracy of all data submitted to the Individual Learner Record (ILR) and monitoring and supporting ILR related activity within the University.

In order to do this, you will be responsible for the timely and accurate submission of funding claims for all apprenticeship provision across the University and will maintain the accuracy and compliance of learner records. You will work closely with colleagues within academic departments who are delivering or developing apprenticeships. You will also work closely with other central professional services directorates and represent the University externally.

We currently have over 1000 apprentices completing programmes from Level 3 to Level 6 and an ambition for managed growth where programmes align with our wider educational ambitions.

You will contribute to the delivery of an apprenticeship strategy for the University.

You should provide evidence in your application that you meet the following criteria. We will use a range of selection methods to measure your abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview and other forms of assessment action relevant to the post.

The University of Sheffield is proud to be a Disability Confident Employer; we commit to recruit and retain disabled applicants and support positive action. We encourage disabled people to apply for our jobs and to have the opportunity to demonstrate their skills, talent and abilities at the interview stage. We commit to offer an interview to disabled applicants who meet the minimum criteria for the job.

For further information on the Disability Confident Scheme, please follow the link .

• Stage(s) assessed at
• Five GCSEs at Grade C/4 including Maths and English.
• Essential
• Application
• Proven IT skills including knowledge and experience of using email, Microsoft Office and/or Google apps.
• Essential
• Application/Test
• Previous experience within a customer focused environment with experience of responding efficiently and effectively to enquiries.
• Essential
• Application /
• Ability to use your initiative to find creative solutions to varying demands.
• Essential
• Application/Test
• Strong communication skills, both written and verbal.
• Essential Application /
• Good attention to detail, with a proven ability to spot numerical discrepancies and work with data, reports and financial documents.
• Essential
• Application/Test
• Ability to recognise where additional support is required within the team and to prioritise own work to meet deadlines.
• Essential
• Application/Test
• Ability to deal with documents or information of a sensitive and confidential nature.
• Essential
• Application /
• A willingness to learn new skills and undertake training when required.
• Essential
• Interview
• Previous administrative experience in an office environment.
• Desirable
• Application
• Experience of the University’s systems (e.g. uBase, my Purchase and Google Calendar).
• Desirable
• Application

You will be based within…