Office manager​/personal assistant

To provide full PA support to the MD and senior management team, combined with the administration support for all other staff.

• Provision of PA and secretarial support to Managing Director and Directors.
• Distribution of correspondence and actioning of mail where appropriate.
• Dealing with confidential letters/reports.
• Dealing with all telephone calls for Managing Director and Directors.
• Dealing with Directors' expenses.
• Dealing with travel requirements, hotel bookings and itineraries as required.
• Booking meeting rooms and arranging lunches/refreshments.
• Purchasing of office furniture and office supplies as required.
• Managing diary appointments and arranging meetings.
• Organisation of board meetings as required. Collation of papers for regional board meetings.
• Photocopying and binding board papers/reports.
• Minute-taking for meetings are required.
• Responsible for the smooth running of the office.
• Administrator for Robert zone - Central West Team Site page, ensuring all kept up to date and announcements communicated to the Team.
• Responsible for office health & safety.
• Fire warden and First Aider.
• Attend HR Consultation meetings as required to take minutes.
• Coordinate AXA health surveillance for the business; scheduling initial appointments, management of recall appointments and recording of all information on HR database.
• Arranging inductions for new starts in the business as required.
• Arranging any maintenance work required in the office.
• Organising company events.
• Administration of sickness and holiday records.
• Working with Bid Manager to schedule Tender/Gateway Meetings, Collate papers.

In return, we offer a wide range of rewards and employee benefits such as:

• 33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
• Salary Sacrifice Pension Scheme
• Life Assurance
• Cycle to Work Scheme
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Annual Flu Vaccine
• Access to E-Learning
• Health & Wellbeing Support
• Life Management & Financial Support