Employee Compliance Coordinator

Salary:
Up to £27,500.00 per year (depending on level of experience, training and qualification)

Thornbury Hospital in Sheffield is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for an Employee Compliance Coordinator to join their team of staff in the Senior Management Team.

This is a full- time role for 37.5 hours per week. The role holder will be required tocover a flexible shift pattern.

Maths, English GCSE at grades A to C or equivalent functional skills level 2 evidence.

A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word)

Secretarial/organisational skills

Professional telephone manner

Fluent in English and good communication skills

Competent in filing and archiving documents

Able to handle work of a sensitive and confidential nature

Excellent ‘all round’ communication skills with emphasis on interpersonal communication.

The ability to deal effectively with internal and external customers at all levels – to be able to take a firm yet diplomatic approach where necessary whilst acting tactfully and demonstrate empathy

Organisation and time management skills with the ability to ‘think on your feet’ in a pressurised environment

Good problem solving skills with the ability to present solutions to problems raised

Ability to remain positive and calm projecting a ‘can do’ attitude with the team

To be adaptable and flexible

Ability to work on own initiative and make decisions based on the protocols set down

To undertake minutes and prepare paperwork for meetings as and when required

Undertake adhoc tasks to support the Senior Team

Dealing with very sensitive HR information discretion will have to be an absolute must.

To support/cover the Consultant Registration Database in the absence of the Executive Assistant

Lead and maintain a professional, efficient and effective process to ensure that accurate and compliant records are maintained in relation to staff within the Hospital.

To ensure that accurate records are maintained on Circle Health Group's systems to demonstrate that all staff working in the hospital are doing so in line with current legislation and CQC/ HIS/HIW best practice. This will include:

Ensuring that DBS/ PVG checks have been carried out in line with current CQC/ HIS/HIW and Circle Health Group policy.

Ensuring that all clinical staff have a current registration with the relevant professional body;

Ensuring that documentation is held on file for each individual to evidence their right to work in the UK, and that this is updated as appropriate for individuals with limited leave to remain in the UK;

Ensuring that all new recruits have been certified as fit to work by Occupational Health prior to their employment commencing.

Ensure that all filing related to employees [or consultants] is stored securely and is electronically uploaded to EDM on a regular basis, and in line with current Circle Health Group policy

Review and analyse the data in the monthly dashboard reports and act upon it /bring it to the attention of the relevant manager to act upon

To process all new and existing DBS/ PVG applications in line with CQC/ HIS/ HIW guidelines (Care Quality Commission/ Health Improvement Scotland).

Manage and coordinate all hospital Subject Access Requests (SARs), ensuring requests processed, and completed within statutory timescales and in accordance with data protection legislation and organisational policies.

Provide comprehensive administrative and operational support to the Senior Management Team…