Operations Administrator

Sue Ross Recruitment are working on behalf of our client, a highly successfully and rapidly growing software developer, to recruit an Operations Administrator for their Sheffield city centre office.

This is a varied role suited to someone who enjoys organisation, problem solving and helping a busy and growing business run efficiently. The Operations Administrator provides day-to-day administrative and operational support across the business. The role combines office and front-of-house coordination with travel, logistics, purchasing, stock and equipment administration, facilities support and general business administration.

The role works across different teams and priorities, so the successful candidate will be comfortable taking initiative, responding to changing requirements and providing practical support wherever needed. As the business continues to evolve, the scope of the role may also develop. Responsibilities will therefore vary according to operational requirements while remaining aligned with the overall purpose of the position.

• Provide a professional and welcoming first point of contact for visitors, clients and suppliers.
• Coordinate reception, deliveries, meeting rooms and visitor refreshments.
• Support diary coordination, meetings and general office arrangements.
• Coordinate stationery, office supplies and consumables.
• Provide general administrative support across departments and project teams.
• Respond to day-to-day internal and external administrative enquiries and ensure requests are appropriately handled or directed.
• Maintain accurate records, documentation and information within relevant business systems.

• Coordinate UK and international travel and accommodation as for employees, engineers and project teams.
• Support relationships with hotels, travel providers and other relevant suppliers.
• Ensure appropriate invoices, receipts and supporting documentation are obtained and maintained.

• Support the coordination of couriers, shipments, equipment, samples and other operational materials.
• Prepare and maintain appropriate documentation associated with dispatches and deliveries.
• Liaise with courier providers, suppliers and colleagues to resolve day-to-day logistical issues.

• Support the coordination of stock, equipment and operational supplies across business locations.
• Maintain accurate stock and equipment records within relevant business systems.
• Support appropriate identification, storage and traceability of stock and equipment.
• Coordinate replenishment and availability of PPE, hardware, consumables and other operational equipment.
• Support the ongoing improvement of stock and equipment administration processes.

• Provide administrative support for purchasing and procurement activities.
• Coordinate orders for office, operational and project requirements.
• Liaise with suppliers and service providers regarding orders, availability and administrative queries.

• Support the processing and organisation of invoices, receipts, expenses and other finance-related documentation.
• Maintain accurate customer, supplier and operational information within relevant business systems.

• Support the day-to-day organisation and upkeep of the Sheffield city centre office.
• Assist with facilities maintenance and coordination with external service providers.
• Support relevant office health and safety administration.
• Coordinate routine facilities activities and checks where appropriate.
• Assist with the organisation, storage and administration of office IT equipment and…