Legal Data Assistant

We are seeking a detail-oriented and highly organised Data Assistant to support the management, export, and transfer of data relating to legal matters. Initially the legal data you would be handling would simply be documents and related information that form part of a legal case. This role is critical in ensuring accurate, timely, and secure handling of sensitive information between systems, whilst also engaging with both internal and external clients.

The ideal candidate will have strong data handling skills, a high level of accuracy, and an understanding of confidentiality requirements within a regulatory or compliance environment., Our Managed Legal Services (MLS) team is growing rapidly, and we are recruiting a Data Assistant to support legal data related activities. Initially the data you would be handling would simply be documents and related information that form part of a legal case, with primary focus being data extraction and secure transfer to the correct parties.

This involves extracting, organising, preparing, and securely transferring data safely and securely between systems, whilst also engaging with both internal and external clients.

You will work with data from multiple sources such as shared drives, case management systems, and email exports, ensuring it is correctly structured and suitable for delivery. This role would suit someone with a tenacious and resilient approach to problem solving, who enjoys and works well in a fast-paced environment. You will have exposure to hands-on work from day one and will play a key role in a thriving team who always provide a high-quality service.

Over time, there will be opportunities to support wider MLS activities and broaden your skillsets, with opportunities for you if are looking to gain broad ranging experience that will help develop your legal career. What you will be doing:
What You'll Be Doing Day-to-Day (Initially)

• Extracting and preparing data from digital and physical data repositories
• Organising files into clear, consistent, and logical folder structures
• Preparing files for secure transfer to clients or third parties
• Checking files for accuracy, completeness, and consistency
• Uploading files to secure platforms (e.g. WeTransfer, HighQ or equivalent)
• Transferring files securely to internal and external clients
• Maintaining logs of processed and transferred files
• Managing multiple tasks simultaneously within defined deadlines

• Extract, compile, and export data from different systems in line with regulatory requirements and business needs.
• Transfer data securely between systems, departments, and external parties, ensuring compliance with data protection standards.
• Maintain accurate records of data transfers and ensure appropriate audit trails are in place.
• Support the preparation of regulatory submissions, reports, and filings.
• Perform data validation and quality checks to ensure accuracy and completeness.
• Assist with organising and maintaining regulatory data repositories and document management systems.
• Collaborate with Legal, Compliance, and Regulatory teams to ensure data is handled appropriately.
• Respond to internal and external data requests in a timely and professional manner.
• Identify and elevate discrepancies, errors, or risks in data handling processes.
• Contribute to continuous improvement of data processes, controls, and documentation.

A strong educational background, and an interest in data and the legalities around using data e.g. GDPR etc.

• Previous experience in a data support or regulatory role is desirable, but not essential.
• Strong attention to detail and a high level of accuracy.
• Experience organising, exporting and manipulating data (e.g., Excel, databases, reporting tools).
• Strong written and verbal…