Business Administration Apprenticeship

Level 3 Business Administration Apprenticeship - Birley Primary Academy

Job purpose:

To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.

To role model high standards, as the first point of contact for most visitors and enquiries to the school.

• Hours:
  
  Monday-Thursday 8.30am-4.30pm (30 mins break-time tbc) Friday 8.30am-4.00pm (30mins-time tbc)
• 37 hours per week
  -Term time only (39 weeks)
• Wage: £8 per hour, Pay is pro-rata
• Location:
  
  Birley Primary Academy, Hayfield Cres, Sheffield S12 3AB
• Duration: 18 months

• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks.
• General administration duties, such as preparing letters, texts and handouts.
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site.
• E-mail management and responding where appropriate.
• To process the school dinner systems in place within the academy.
• Carry out first day absence calling and report to SLT unexplained absences.
• On occasion may be required to accompany another with home visits.
• Process holiday absence requests
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and high light to SLT any areas of concern.
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations.
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner.
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication.
• Undertaking ad hoc projects.
• Minute taking.
• Ensure the office and entrance area is well presented, tidy and organised.
• Process online payment system for parents to pay for trips/after school clubs etc.

• Headteacher
• L.E.A.D. Central Support
• External agencies
• Parents and carers
• Governors
• Senior Leadership Team
• Staff

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