Executive Assistant​/Office Manager

The Benefits:
Free Parking, Company Pension, Part time - condensed hours ideally across 4 or 5 days

The

Hours:

3 days (ideally condensed hours across 4 or 5 days)

We are delighted to be recruiting for an experienced and highly organised Office Manager & Executive Assistant to join a professional Sheffield-based business. This is a varied and trusted role that sits right at the heart of the business, providing day-to-day support to the Directors whilst also taking ownership of office management, administration, finance support and an increasing amount of marketing activity.

It would suit someone who loves variety, enjoys being the person who keeps everything moving behind the scenes and is equally comfortable organising diaries, drafting documents, coordinating events or creating marketing content. There is genuine flexibility around how the part-time hours are structured. The role is expected to be around three days per week, although the business would be very happy to consider someone who would prefer to spread condensed hours across four or five days.

You will provide broad support across the business, helping the Directors and wider team to stay organised and ensuring the office continues to run smoothly and professionally. The role will include:

• Managing the day-to-day running of the office.
• Liaising with external IT support and helping to resolve day-to-day IT issues.
• Managing renewals including phones, insurance, databases and IT licences.
• Ordering office stationery and supplies.
• Maintaining digital filing and archiving systems.
• Maintaining holiday and absence records.
• Supporting the onboarding of new members of staff.
• Taking ownership of wider administrative tasks and ensuring actions are followed through.

• Managing diaries and coordinating appointments.
• Arranging travel and associated logistics.
• Liaising with clients and contacts on behalf of the Directors.
• Formatting and preparing professional documents and presentations.
• Producing PowerPoint presentations, graphs, charts and supporting materials.
• Drafting reports, correspondence and client communications on behalf of the Directors.
• Producing management and business reports where required.
• Providing a small amount of personal administration support to the Directors.

• Managing and updating the company website with new content and information.
• Creating and producing brochures, presentations and other marketing collateral.
• Supporting the planning and delivery of marketing activity and campaigns.
• Managing company social media channels and creating appropriate content.
• Helping to develop and maintain the company’s Linked In presence and wider online profile.
• Creating and distributing email marketing and mailshots.
• Supporting the organisation and promotion of seminars, events and networking activity.
• Producing presentations and marketing materials for company events.
• Maintaining and developing the company database of clients and professional contacts.
• Identifying opportunities to continually improve the company’s external profile and marketing activity.

• Supporting bookkeeping activity and maintaining accurate financial records.
• Updating cash book, payroll records and invoice registers.
• Entering information into Quick Books.
• Supporting VAT return preparation.
• Raising and issuing invoices.
• Logging bank payments.
• Supporting credit control where required.
• Processing employee and Director expenses.

We are looking for a highly organised, proactive and dependable person who is comfortable taking responsibility for a broad and varied workload. You are likely to have previously worked as an Office Manager, Executive Assistant, PA, Senior Administrator or within another broad…