Executive Assistant & Project Coordinator

Executive Assistant & Project Coordinator

• South Yorkshire, ENG, GB, S35 2PY
• Associate
• General Management
• Travel Required:
  
  11%-30%
• 28-Aug-2026

ASSA ABLOY Entrance Systems offers a comprehensive range of industrial doors and dock equipment designed to enhance efficiency, security, and aesthetics for various industrial applications.

The Business Segment Industrial (BSI) focuses on providing high-performance entrance solutions tailored for industrial environments. This includes automated doors, loading dock equipment, and perimeter fencing designed to enhance efficiency, safety, and sustainability in industrial facilities. Their products are built to handle extreme conditions, heavy machinery, and high traffic, ensuring smooth operations and minimizing risks.

The Executive Assistant & Project Coordinator provides high-level executive support to the SVP & Head of BSI Europe while coordinating strategic initiatives, project governance and cross-functional activities across the region.

The role serves as a trusted partner, driving organizational effectiveness through excellent planning, follow-up, communication and execution support. The position plays a key role in ensuring transparency, accountability and momentum behind strategic priorities and business objectives.

The role has regular access to highly sensitive business, organizational and personnel information and is therefore expected to demonstrate the highest levels of integrity, professionalism and confidentiality at all times.

• Manage calendar, travel arrangements, meetings and priorities for the SVP & Head of BSI Europe.
• Prepare presentations, reports, dashboards and executive communication materials.
• Coordinate leadership events, workshops and offsites.
• Provide proactive support and prioritization assistance to the SVP & Head of BSI Europe.

• Coordinate BSI Europe Leadership Team meetings, agendas, minutes and action tracking.
• Coordinate the annual Leadership Team operating rhythm and meeting cadence.
• Support preparation and execution of Leadership Team strategy sessions and business reviews.
• Ensure effective follow-through on Leadership Team decisions and commitments.
• Drive transparency and accountability for agreed actions and deliverables.

• Coordinate strategic and cross-functional projects across BSI Europe.
• Support strategic business initiatives, transformation projects and organizational change programs.
• Maintain project plans, trackers, milestones and status reporting.
• Monitor project risks, dependencies and deliverables.
• Escalate risks and delays where appropriate.
• Support project governance and reporting processes.

• Support annual planning, strategic planning and business review processes.
• Coordinate follow-up on strategic priorities and business objectives.
• Develop and maintain governance dashboards and reporting tools.
• Support organizational effectiveness initiatives and continuous improvement activities.
• Facilitate collaboration between functions, teams and stakeholders across the region.

• Coordinate activities and follow-up actions on behalf of the SVP & Head of BSI Europe.
• Access highly confidential business, financial and personnel information as required.
• Maintain governance,reporting and project tracking processes.
• Coordinate cross-functional activities without formal authority.
• Responsible for ensuring timely follow-up of Leadership Team actions and strategic initiatives.
• Exercise sound judgment and maintain strict confidentiality in all interactions and communications.

• Executive support and stakeholder management.
• Project coordination and PMO support.
• Leadership team coordination and governance.
• Business planning and operational follow-up.
• Strong organizational and prioritization skills.
• Executive communication and presentation development.
• Business acumen and understanding of organizational priorities.
• Analytical and problem-solving skills.
• Ability to translate strategic priorities into actionable follow-up and reporting.
• Ability to work effectively in a complex international…