Project Coordinator

Fingleton White Antrim, United Kingdom Admin Hybrid

The Project Coordinator will work with Fingleton White’s project delivery teams across the Infrastructure and Energy & Utilities sectors of our business.

The Project Coordinator supports Project Managers and Engineering Leads by coordinating administrative, planning, and communication activities to ensure projects run efficiently and in line with Project Management standards and process.

Some of the responsibilities for the role are as follows:

• Assist Project Managers in the delivery of projects in Ireland and UK from conceptual phase through to project completion in the Gas network sector in areas such as:
• Design of upgrade works across gas distribution networks
• New build AGI and PRI and Capacity Upgrades
• Renewable Gas (Biogas, Biomethane and Hydrogen)
• Tx Pipelines and pipeline Diversions
• Assist in project administration tasks including:
• Project Planning and scheduling using MS Project
• Assists in the development and management of project schedules and project controls tools.
• Organise and coordinate project meetings and workshops. Prepare agendas, documentation and minutes. Track actions and follow up with stakeholders. Develop schedules to include design work, required resources, timelines, and the costs involved.
• Provide performance updates / reports views identification of variances and corrective action.
• Developing Design, Pre-Construction, Construction and Commissioning Program’s as part of the project team.
• Monitoring original versus actual budgets for scope growth/changes
• Work collaboratively with engineering leads to ensure timely submission of invoices, programmes and progress reports to client.
• Support Project Manager with project financial tracking and reporting. Maintain cost trackers and assist with invoice preparation. Assist in co-ordinating resources across the project portfolio
• Maintain project data in systems and ensure accuracy and quality of project data
• Manage, track and report KPIs for clients and internal stakeholders
• Support contract administration activities (e.g. document control, tracking submissions, maintaining registers) in particular New Engineering Contract (NEC) 4 Professional Service Contracts (PSC) to ensure the successful commercial completion of assigned projects.

The location for this role will be in our Antrim office.

The ideal candidate will have:

• A relevant qualification in Project Management, Business Administration, Engineering or commensurate industry experience with an alternative qualification.
• 2 years’ experience in similar role would be beneficial but not essential
• Excellent IT skills and relevant knowledge of Microsoft Excel and Planning software including MS Project and use of cost loaded programs and reporting functions
• Experience working on projects from a project controls perspective
• Fluent written and spoken English is essential.
• Excellent interpersonal skills and the ability to work on own initiative or as part of a team.
• Experience in assigning tasks and tracking programs.
• Experience in managing NEC 4 PSCs.
• Member of Association for Project Management (APM) or working towards membership or equivalent, i.e. Project Management Institute (PMI).

• An attractive remuneration package.
• Paid overtime
• Career progression in line with published plan and educational support
• Year on year salary reviews
• Paid Paternity & Maternity Leave
• Continuous Professional Development & Pathway to Chartership.
• Life Assurance
• Employee Assistance Programme
• Hybrid Working (remote and office) & Flexible Working Policy
• Group pension scheme with employer contribution
• Professional Certifications, pathways to become a Chartered Project Professional
• Staff wellness programmes
• Participation in ESG activities such as sustainability initiatives, biodiversity committee, STEPS to Engineering, Women in Engineering initiative
• Staff social outings