Purchase Ledger Assistant

We’re a national law firm with a local reach. Our legal experts are here for you. Whether it’s personal or business, we understand that everyone’s situation is different. But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you’ll feel a part of our friendly and inclusive environment.

We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities.

We're always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators.

As a Purchase Ledger Assistant, you will be responsible for processing invoices onto both clients’ and nominal accounts, maintaining supplier accounts and completing payment runs in line with SRA Accounts Rules, firm’s policy and agreed Service Level Agreements (SLA’s). Other responsibilities will include dealing with supplier queries and account reconciliations.

• Undertake processing of invoices and expert disbursement invoices for the whole organisation, accurately and in line with procedures and within the agreed business SLA’s.
• Obtain appropriate authorisation for all invoices, and ensure payment is met within terms, firm’s policy and is compliant with Solicitors Accounts Rules.
• Deal with telephone and email enquiries, from internal and external customers and suppliers, to resolution or escalation.
• Carry out supplier reconciliations and ensure disputes are resolved or escalated.
• Producing reports from supplier data for use by Irwin Mitchell Senior Management.
• Direct Debit processing, ensuring supplier invoices/statements are obtained for posting to minimise unreconciled bank entries.
• Understand the roles of colleagues in all areas of Financial Operations, recognising the end to end processing of transactions to be able to work flexibly and deal with, or refer queries in a timely manner.

• An understanding of general bookkeeping principles
• Experience of operating in a high volume purchase ledger function (desirable)
• A flexible and proactive approach
• Able to communicate well with people throughout the organisation.

• 25 days holidays as standard plus bank holidays
  - You can ‘buy’ up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.

This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands:
Our People, Our Community, Our Environment and Our Pro Bono.

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders.

We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.

We're proud of our values, and we're looking for people who share them