Data Coordinator

This is a varied and important role, supporting the delivery of high-quality patient care across Primary Care Sheffield through the accurate management and maintenance of patient records. The post holder will play a key role in ensuring clinical information is appropriately coded, recorded and maintained, supporting data quality initiatives and contributing to the achievement of Quality and Outcomes Framework (QOF), Enhanced Services and other performance targets.

Working closely with clinicians and practice teams, you will help maintain accurate, complete and compliant patient records, support efficient administrative processes, and contribute to the safe and effective delivery of care for our patients. You will also support continuous improvement initiatives, helping to enhance data quality and improve practice performance across the organisation. This post is part-time, working 33.5 hours per week.

You will be based at Darnall Primary Care Centre, Sheffield. We recommend applying as soon as possible, as this advert may close early if a suitable number of applications are received.

• Processing electronic and paper clinical correspondence.
• Ensure diagnosis and treatment is accurately coded, recorded and filed within patient records.
• Reviewing incoming documents to identify clinically significant information and escalating when needed.
• Maintain the quality and accuracy of patient records and histories.
• Work closely with clinicians and colleagues to resolve coding and workflow queries.
• Run reports to support long-term condition reviews, patient recall programmes and other preventative healthcare initiatives.
• Process information relating to screening programmes, immunisations, pathology results and other routine patient administration.
• Support with the delivery of Quality and Outcomes Framework (QOF) through accurate data management and reporting.
• Assist with data validation exercises, audits and performance monitoring.
• Work effectively as part of a team, have strong communication skills and a keen eye for detail to ensure information is handled accurately.

• Process and clinically code electronic documents and incoming correspondence.
• Accurately record diagnoses, treatments, procedures and other clinically significant information within patient records.
• Ensure correspondence is correctly coded, assigned and routed in line with practice procedures.
• Escalate urgent or clinically significant information appropriately.
• Maintain patient records as required, ensuring key medical history is accurately recorded.
• Support the maintenance of data quality standards across clinical systems.
• Identify and elevate discrepancies or inaccuracies within patient records where appropriate.
• Liaise with clinicians and colleagues regarding workflow queries and coding requirements.
• Support audits and validation exercises to improve the completeness and accuracy of clinical data.

• Run reports and support invitation programmes for long-term condition reviews and annual recalls.
• Input and process child immunisation information.
• Input and process cervical cytology and breast screening information.
• File and process normal pathology results in accordance with agreed procedures.
• Process PPA monthly returns and other reporting requirements.
• Provide administrative support relating to Enhanced Services and practice performance initiatives.

• Follow and adhere to organisational policies and procedures.
• Communicate effectively using appropriate methods, including email, meetings and digital systems.
• Maintain confidentiality and comply with Information Governance and GDPR requirements.
• Build positive working relationships with colleagues across the practice, communicating clearly and consistently while maintaining a high level of accuracy and attention to detail in all aspects of the role.

• Confident using Microsoft Office and different systems and databases.
• Experience of maintaining records and accurate data entry.

• Experience in NHS or General Practice settings.
• Experience of clinical coding.
• Experience of using workflow…