HR Apprentice

Salary per annum (£):
National Minimum Wage in line with age

Closing Date: 03/07/2026

This job is part of an 18‑month apprenticeship under which the apprentice will engage in on and off the job learning and development activities that will lead to a Level 3 in Human Resources. As part of the apprenticeship, the apprentice will be undertaking a Level 3 qualification. The role will sit within HR Services within Human Resources and will primarily be involved in supporting operational delivery.

Training will be provided in all areas of activity.

• Process a variety of documentation using templates, for example, recruitment, new contracts and contractual changes
• Use the University staff system, uBase (SAP), to create and maintain accurate HR/Payroll records/data, ensuring we meet procedural and legislative requirements
• Support the University’s talent attraction by reviewing and processing job descriptions via our electronic recruitment system (Success Factors Recruiting)
• Manage your workload, prioritising tasks to ensure work is completed in a timely manner and deadlines are met
• Work to deadlines independently and as part of your team
• Proactively support our staff and dedicated recruiters in School’s/Departments by providing valuable support and advice on a wide range of HR policies and procedures
• Ensure compliance with eligibility criteria for new starters and process DBS checks
• Work alongside the HR Services Team Leader using problem solving skills to proactively contribute to optimising workflows and streamline processes to contribute to improving processes
• Build relationships and work collaboratively with departmental/school contacts and associated departments such as Payroll and Pensions
• Attend relevant training and complete assignments as part of the apprenticeship programme along with off the job training elements
• Carry out other duties, commensurate with the grade and remit of the post

• A minimum of GCSE Maths and English A‑C or equivalent (Application/interview)
• Existing qualifications must be at a lower level than 2 unless the training content is materially different (Application)
• Excellent IT skills with a sound knowledge of Microsoft Office, including Word and Excel (Application/interview)
• A strong interest and aptitude to use and develop IT skills to support the team and identify opportunities to make processes more efficient (Application/interview)
• Excellent interpersonal and communication skills (written and verbal), with the ability to deal with visitors and enquiries in a friendly and positive manner (Application/interview)
• A commitment to customer service, with experience of responding efficiently and effectively to phone and email enquiries (Application/interview)
• Excellent and proven organisational and prioritisation skills (Application/interview)
• Ability to work effectively both independently and as part of a team, with a willingness to assist other team members and to work collaboratively to ensure work is completed to deadlines (Application/interview)
• Ability to manage and prioritise own workload effectively, to meet deadlines and provide a timely and efficient service (Application/interview)
• A commitment to completing the apprenticeship in all on and off the job training and development activities (Application/interview)
• Existing experience must be substantially different to the Human Resources Apprenticeship such that on completion you will have developed a new set of skills (Application)
• This post will be funded through the Apprenticeship Levy and the postholder must meet the eligibility criteria outlined by the Government (Application)

For informal enquiries about this job contact Claire Staniland, Team Leader: HR Services: on c or on

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework.
• A range of generous family-friendly policies
  • Paid time off for parenting and caring emergencies
  • Support for those going through menopause
  • Paid time off and support for fertility treatment
  • And more

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

The University of Sheffield

Western Bank

Sheffield

S10 2TN