Administrative Support Specialist

Job Title:

Administrative Support Specialist

The Student Affairs Administrative Support Specialist provides comprehensive administrative assistance to the Vice President of Student Affairs and Enrollment Management, supporting day-to-day operations, communications, scheduling, and project management. The position also coordinates, plans, and executes student affairs events, including student engagement programs, recognition ceremonies, orientation activities, and other divisional initiatives. This role enhances student experience through seamless event logistics, strong organizational support, and effective cross‑campus collaboration.

• Provide daily administrative and operational support to the VP of Student Affairs and Enrollment Management.
• Manage schedules, calendars, travel arrangements, and meeting coordination, including agendas and minutes.
• Maintain and organize files, documents, communications, and confidential information.
• Prepare correspondence, presentations, communications, and reports as needed.
• Assist with project tracking, assessment metrics, and alignment with Student Affairs goals and initiatives.
• Serve as a point of contact for internal and external inquiries to Student Affairs.
• Support the coordination of Student Affairs committee meetings and initiatives.
• Lead the planning, execution, and evaluation of Student Affairs programs and events in coordination with Directors.
• Oversee logistics including room reservations, setup, communication, promotional materials, catering, technology needs, and event flow.
• Manage timelines, task lists, and details for major initiatives such as registration and outreach events, graduation-related support, student recognition ceremonies, student activities, high school events, and workshops.
• Collaborate with internal departments, student organizations, and community partners to support successful event outcomes.
• Assist in the development of event marketing, including digital, print, campus displays, and social media posting.
• Ensure events reflect Student Affairs mission, student success goals, and inclusive participation.
• Assist in budget tracking for events and Student Affairs expenditures.
• Process purchase requisitions, vendor coordination, invoices, and supply ordering.
• Assist with outreach and awareness events across the College, as needed.
• Provide excellent customer service to faculty, staff, and visitors.
• Assist students in completing the admissions process and registration.
• Publicize and promote services, resources, and activities of the College.
• Work day, evening, and weekend hours as needed.
• Assist with recruitment, retention, graduation, and other College‑related activities.
• Participate in professional and staff development opportunities.
• Actively participate in Student Affairs planning, evaluation, and program review.
• Serve on committees as required.
• Perform other duties as assigned and other related duties incidental to the work described herein.

• Associate degree from a regionally accredited institution (required).
• University‑level knowledge of word processors and spreadsheets, electronic forms, and secure password management (essential).

• Ability to work or meet in the evenings and/or on weekends, with advanced notice.
• Ability to anticipate and respond to change.
• Ability to work effectively and collegially with others.
• Excellent oral and written communication skills.
• Provide exceptional customer service to internal and external stakeholders.
• Familiarity with and appreciation for the mission of a comprehensive community college.
• Flexible and adaptable to change.
• Willingness to collaborate with multiple departments to achieve excellence for customers and students.

• Bachelor's degree from a regionally accredited institution.
• A minimum of 1 to 3 years of pre‑qualifying experience.

ADA requirements include critical thinking skills, ability to process information, analyze data, make assessments, and exercise good judgment. Able to lift weights up to 10 pounds on a regular basis.

Base pay range: $34,320.00/yr – $51,480.00/yr (based on experience).

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industry: Administrative and Support Services

• Posting Number: S170P
• Open Date: 12/18/2025
• Close Date:
  Open Until Filled
• Special Instructions to Applicants: