Human Resources Admin

Overview

This HR Assistant will support HR and Operations by coordinating new hire onboarding, tracking and following up on training and compliance requirements, and serving as a central point of contact for temporary staffing agency coordination. This role ensures all required documentation is completed, filed, and maintained; supports new hire orientation and day‑on logistics; reviews and submits temporary employee timecards; and helps verify staffing agency invoices.

The HR Assistant also provides administrative support for HR programs and assists with employee relations and engagement activities to promote a positive workplace.

• 1-3 years of experience in HR, training coordination, staffing coordination, or office administration (manufacturing/plant environment preferred).
• High School Diploma or GED required. Associates degree or HR Certificate or coursework preferred.
• Experience coordinating training and/or onboarding at a plant site preferred.
• Experience working with staffing agencies (timecards, invoicing, documentation) preferred.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams; comfort working in HRIS/ATS/timekeeping systems.
• May require occasional early start/extended hours to support orientations, training sessions or events.

• Excellent verbal and written communication; strong customer service mindset.
• Ability to handle confidential information with discretion and professionalism.
• Ownership & Follow‑Through: drives tasks to completion; follows up proactively.
• Data Accuracy & Organization: maintain precise records and documentation.
• Service Orientation: builds trust and rapport with employees, supervisors, and agencies.
• Collaboration:
  
  partners effectively with HR, Operations, and Finance.
• Communication: clear, timely, audience‑appropriate updates.
• Problem Solving: anticipates issues, proposes practical solutions, and escalates appropriately.
• Adaptability: stays composed and effective in a fast‑paced, changing environment.
• Spanish fluency (verbal and written) is a plus.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring…