Purchasing Assistant

Job Description – Process Machinery, Inc.

Job Title:

Purchasing Assistant

Location:

Shelbyville, KY 40065

Hours:

Full Time 7am – 4pm

Salary/rate: $41,600 - $47,800 Based on knowledge and experience

PMI’s mission is to provide full-service solutions for the mineral processing industry, with professional engineered systems, high quality distributed products, and exceptional services.

The Purchasing Assistant supports the Purchasing Manager and production teams by assisting with procurement activities, inventory management, and ERP system transactions. This role plays a key part in ensuring materials, parts, and supplies are accurately tracked, ordered, received, and issued to support shop production and project schedules.

• Purchasing & Inventory Support:
  • Perform daily inventory checks on critical materials and weekly inventory checks on high‑moving parts.
  • Maintain inventory levels on key items and assist with organizing shop inventory.
  • Issue parts from inventory based on BOMs and record activity in corresponding spreadsheets.
  • Issue plate from burn packets to the appropriate project.
• Receiving & Documentation:
  • Inspect incoming materials and match packing slips to invoices.
  • Scan documentation and enter information into the ERP system.
  • Close out invoices in Acumatica and route to Accounting for processing.
• Procurement & Vendor Coordination:
  • Request RFQs from vendors and assist with vendor communication.
  • Create purchase orders in Acumatica.
  • Support vendor relationships through accurate communication and follow‑up.
• ERP & System Support:
  • Utilize Acumatica ERP for issues, receipts, purchase order releases, project transactions, and subaccounts.
  • Understand the significance of ERP transactions and maintain accurate system records.
• Production & Drafting Support (Backup):
  • Import parts from AutoCAD into Sigma Nest.
  • Nest parts in Sigma Nest to generate programs for the burn table.
  • Provide backup support to production as needed.
• Project & Administrative Support:
  • Create parts books for projects.
  • Support the Purchasing Manager with daily tasks and administrative needs.

• High school diploma or GED
• Basic proficiency in Microsoft Office (Excel, Word)
• Basic math skills with strong attention to detail.
• Strong communication skills with the ability to interact professionally with vendors and internal teams.
• Willingness to work overtime as needed to support production and project demands.

• General knowledge of AutoCAD
• Experience with Outlook and Microsoft Teams.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast‑paced environment.
• Effective written and verbal communication skills.
• Ability to follow established processes and maintain accurate records.
• Team‑oriented mindset with a willingness to assist across departments.

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast‑paced environment.
• Effective written and verbal communication skills.
• Ability to follow established processes and maintain accurate records.
• Team‑oriented mindset with a willingness to assist across departments.

• Ability to understand, receive, and respond to verbal and written instructions.
• Ability to communicate clearly with team members, customers, and vendors in person, by phone, and through digital channels.
• Ability to remain in a stationary position (sitting or standing) for extended periods while working at a computer or desk.
• Ability to use hands and fingers to operate a computer, keyboard, phone, and standard office equipment.
• Ability to read and review written documents, digital files, and technical information; corrective lenses may be used.
• Ability to move throughout the office, including accessing files, attending meetings, and interacting with various departments.
• Ability to occasionally lift and carry office materials or equipment up to 20 lbs.
• Ability to work in an environment with typical office noise levels (phones, printers, conversation).

• Must follow all PMI workplace and safety policies…