Administrative Specialist

The salary range for this position is estimated to be 61,000.USD annualized.

The salary range for this position is $61,000 to $75,000.

Perform daily administrative tasks and services to facilitate work for the Self Perform (SP) business team, including trades payroll administration, employee onboarding, workforce tracking, and administrative support.

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting Self Perform operations.
• Review and process weekly timesheets for Turner carpenters, laborers, and other applicable trades employees; verify hours, project assignments, project codes, labor classifications, and pay categories.
• Monitor Rhumbix for missing or incomplete time entries and work with Project Managers and field supervision to resolve discrepancies.
• Export weekly timesheets and submit payroll information to the Central Financial Center (CFC) by established deadlines; coordinate payroll corrections, adjustments, and project time transfers.
• Coordinate with Headquarters Payroll and CFC regarding employee payroll inquiries and discrepancies; maintain organized payroll records.
• Coordinate administrative onboarding for new hires and rehires, including start dates, project assignments, and required paperwork.
• Submit employment, tax, direct deposit, and other required forms to appropriate Turner departments; coordinate employment eligibility verification through approved procedures.
  Confirm union affiliation, trade classification, applicable onboarding requirements, and completion of required safety orientation and training.
• Maintain employee profiles, project assignments, workforce lists, and training information in Rhumbix, Labor Charts, and Excel trackers.
• Update and track new hires, rehires, layoffs, staffing changes, and project transfers; coordinate status changes with appropriate Turner departments.
• Support Self Perform management with workforce scheduling and communications among trades employees, Project Managers, and field supervision.
• Coordinate administrative hiring and employment matters with Local Union representatives as directed;
  escalate contract interpretation and pay classification matters to management or labor relations.
• Set up and update project codes, employee profiles, and project links in Rhumbix; assist field personnel with system questions.
• Edit and assemble documents, spreadsheets, and reports; maintain organized filing systems and confidential employee and payroll records.
• Distribute material and vendor invoices, including Home Depot invoices, and assist with Element invoice reviews, account reconciliation, and administrative follow-up as assigned.
• Engage professionally with others to address inquiries and provide appropriate escalation.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities across company.
• Provide team support and relief of others’ job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Contribute innovative ideas for continuous improvement and effectiveness of team.
• Other activities, duties, and responsibilities assigned.

• High School Diploma and minimum of 5 years of relevant administrative assistant experience, required
• College degree and/or relevant administrative skills certification, a plus
• Construction, Purchasing, Procurement, or other related experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently, with some oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, elevate issues, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Familiar with Procurement systems and Docu Sign
• Limited travel

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work involves sitting, typing, viewing a monitor, speaking, hearing, occasional travel and site visits, and lifting up to 25 pounds occasionally.

Work is generally performed in an office or remote setting.

Occasional construction site visits may involve weather,…