Accounts Payable Clerk

Description

Compiles and maintains accounts payable records. Ensures that all vendor bills are processed in accordance with company policies.

• Ensures that all vendor invoices are processed in accordance with procurement policy.
• Responsible for compliance with Squaxin Island Gaming Enterprise procedures concerning payments to approved vendors and for retrieving Federal  on current vendors.
• Match invoices to purchase orders and receipt/shipping/bill of lading documentation to complete three-way-match.
• Prepares invoice for the procurement software system.
• Prepares invoice credits into the procurement software system.
• Process and verify LCCR credit card statements, with proper documentation.
• Research and resolve problem accounts.
• Set up and maintain vendor data into accounting software, and update as necessary.
• Answers vendor phone/e‑mail inquiries in a professional and timely manner.
• Prepare payments to vendors on a weekly basis.
• Mail payments and file all documentation correlating to each vendor files.
• Review monthly payments list for completeness prior to A/P closure.
• Reconcile all vendor monthly statements - notify vendors of discrepancies.
• Assist with AP Aging on a regular basis.
• Responsible for security of casino general accounting checks, confidential and sensitive employee information files.
• Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or equivalent required.
• A.A in Accounting in Business Administration preferred.
• Previous accounts payable experience preferred.
• Customer service experience and experience maintaining confidentiality of company records required.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Class III gaming license issued from the Washington State Gaming Commission

• Operational knowledge and experience with personal computers, 10-key, postage meters, copier machines and fax machines.
• Software program knowledge and experience with MS Windows and MS Excel required; experience with Great Plains Accounting System preferred.