Office Coordinator - Mental Health

POSITION SUMMARY

The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.

Full Time; 8:00 am - 5:00 pm;
Monday - Friday

Expected starting wage range is $21.05 - $25.38. The full range of this role is $29.70. Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.

Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders.

• Finance Driven:
  • Facilitates Rep Payee services
  • Facilitates Trust Banking services
  • Prepares and validates payroll
  • Enters AP batches weekly into accounting software
  • Monitors client eligibility at admission/enrollment and throughout stay
  • Prepares and reviews credit card entries
  • Provides and maintains revenue information; provides billing information to A/R department and County agencies
  • Records and deposits cash receipts
  • Determines monthly journal entries required and confirms correct information is on reports
  • Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures
• Medical Records Driven:
  • Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
  • Orders medical records forms and supplies
  • Safeguards confidential information per policies and requirements
• Human Resources Driven:
  • Maintains personnel files per standard and checklist
  • Distributes HR information to program personnel as directed by Corporate HR
  • Assists in promoting open positions
  • Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
  • Tracks new hire paperwork and documentation including credentialing
  • Enters information into TOP/Relias
  • Runs and tracks MVR reports
  • Processes Shoes for crew’s orders
  • Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
  • Close out terminated files
• Information Technology:
  • Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
  • Provides limited computer systems support to staff
• Program/Department:
  • Assist with staff scheduling
  • Order supplies (food, office, maintenance)
  • Assist with events
  • Prepares correspondence, agendas, meeting minutes/notes
  • Assists leadership with special projects
  • May serve as a relief or back up for the receptionist or other Administrative positions
  • Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
  • Helps coordinate and address maintenance requests
  • Helps facilitate staff scheduling

Duties and responsibilities may be added, deleted and/or changed at the discretion of management.

Required:

• High School or GED
• One (1) year of administration experience
• Knowledgeable and proficient in MS Office programs

Experienced entering data into computer systems

Must be at least 18 years of age

All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver’s license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment.

Additional regulatory, contractual or local requirements may apply

Preferred:

• Two (2) years of administration experience
• Experience in Healthcare field

• Analytical and problem-solving skills

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to stand, walk, reach, twist, bend,…