Onboarding Specialist Job Shelton area,Washington USA,HR/Recruitment

HR Onboarding Specialist

This 1.0 FTE/Full-Time position is scheduled to work an 8-HR day shift.

Compensation:
Exempt, $36.05/HR — $51.50/HR. Payment within this range will depend on years of applicable experience.

Benefits Include:

At Mason Health, we are committed to providing our employees with a comprehensive benefits package that supports both their professional growth and personal well-being. Whether you are a part-time or full-time member:

Health & Wellness Benefits:

Medical, Dental & Vision Insurance – With employer paying premiums for full-time employees
Mental Health & Wellness Resources – Access to our Employee Assistance Program (EAP), Talkspace, and the Calm App.
Life Insurance
Short & Long-Term Disability Insurance

Financial Benefits:

Retirement/Deferred Compensation Plans – Mason Health contributes 8% of your compensation every pay period when you contribute at least 5%.
Flexible Spending Account (FSA)
Tuition Assistance Program
Approved by the Health Resources and Services Administration (HRSA) for student loan repayment programs.

Time Off & Work-Life Balance:

Generous Paid Time Off (PTO) – Accrue up to 8 hours of PTO every bi-weekly pay period, starting with 5 weeks of PTO and increasing to 7+ weeks after 3 years.

Exciting Incentive:

Employee Referral Program – Earn up to $7,500 depending on the role.

Job Summary:

The HR Onboarding Specialist coordinates and administers key Human Resources processes supporting pre-employment, onboarding, New Employee Orientation (NEO), and internal employee changes. This position serves as a central operational resource throughout the employee onboarding and change life cycle, ensuring required employment documentation, agreements, system transactions, notifications, and onboarding activities are completed accurately, consistently, and within established timelines. The HR Onboarding Specialist works collaboratively with candidates, employees, hiring managers, Human Resources, Payroll, and other organizational stakeholders to facilitate a seamless transition into and within the organization.

The position maintains accurate employment records and HR system data, coordinates time-sensitive onboarding and employee change activities, and supports standardized processes that promote an efficient employee experience, data integrity, regulatory compliance, and organizational readiness.

Essential Duties and Responsibilities:

Coordinates and administers the pre-employment process for new hires, employment offers, background and reference checks, collection and verification of minimum qualifications, drug screening, employee health requirements, and other required pre-employment activities. Tracks completion and follows up on outstanding requirements to support timely onboarding.

Coordinates and supports the administrative onboarding process for newly hired physicians and other providers, including tracking onboarding requirements, facilitating required documentation and communications, and monitoring completion of onboarding activities to support a timely and organized transition into the organization.

Prepares employment-related agreements and documentation, including sign-on bonus, relocation assistance, residency, and other employment agreements. Ensures documents are accurate, appropriately executed, maintained, and communicated to applicable stakeholders.

Coordinates the employee referral bonus payout process by identifying eligible new hires referred by current employees, tracking applicable payout requirements, and communicating approved payments to Payroll for processing.

Coordinates and administers internal employee changes in status, including transfers, position or department changes, FTE adjustments, and shift or schedule changes. Prepares and delivers…