Coordinator, Plant Accounting

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THERMOSAFE FIXED Full Time Shepherdsville, KY, US

Location:
Hillview, KY

Compensation: $26.00 - $30.00 per hour DOE

Position Summary

With direction from the Plant Manager, this administrative role focuses primarily on supporting plant-site accounting activities, including accounts payable and receivable, accounting transactions, timekeeping, inventory records, financial reporting, and month-end close. The position maintains accurate records, prepares reports, and coordinates with plant leadership and accounting partners to support timely and accurate financial processes. General plant administrative support is a secondary responsibility.

This role supports site operations through administrative coordination rather than employee supervision.

Key Responsibilities

• Take responsibility for timely and accurate processing of assigned plant accounting transactions in Oracle and like systems; verify account coding, supporting documentation, and required approvals, and resolve or elevate discrepancies before processing.
• Coordinate plant-level accounts payable and receivable activities, including matching vendor invoices to purchase orders and receiving records, verifying coding and approvals, researching billing or payment discrepancies, and following outstanding items through resolution with vendors, customers, and accounting partners.
• Prepare assigned monthly account reconciliations and supporting schedules; compare balances with source records, investigate reconciling items, and coordinate corrections with accounting partners to meet month-end close deadlines.
• Maintain accurate inventory transaction records and coordinate cycle counts and physical inventories; reconcile count results to system balances, research receiving, usage, scrap, and shipping discrepancies, and prepare documented adjustments for required review and approval.
• Prepare and validate daily, weekly, and monthly accounting reports covering payables, receivables, payroll, inventory, and close activities; reconcile report data to source records and communicate outstanding items and approaching deadlines.
• Evaluate, develop, and enhance programs, reports, and processes to improve administrative efficiency and implement procedures established by leadership.
• Compile and validate plant production cost data, including material usage, labor, and scrap; identify missing or inconsistent transactions and coordinate corrections to support accurate cost reporting and cost-reduction tracking.
• Maintain complete, organized accounting records and audit-ready supporting documentation; follow company retention requirements, approval controls, and segregation of duties, and safeguard confidential financial, payroll, and employee information.
• Provide secondary administrative support for safety programs, purchasing, shipping, planning, customer service, and routine site coordination as needed, while prioritizing accounting deadlines.
• Support productivity and quality improvement initiatives through effective administration, reporting, and cross-functional coordination.
• Manage assigned month-end close checklist items, including transaction cutoff reviews, identification of unrecorded invoices or expenses, and preparation of accrual and journal-entry support for accounting review; track completion and elevate issues that could delay close.
• Prepare plant cost and production variance reports, research underlying transaction differences, and document explanations for review by plant leadership and accounting partners; follow up on corrective actions and unresolved items.

Qualifications

• M…