Executive Assistant

Position: Executive Assistant )
About Wood Plank  Wood Plank is one of North America’s fastest-growing e-commerce brands in the architectural building products industry.
We manufacture and distribute premium wood wall paneling, exterior siding, fencing, and architectural products across the United States and Canada. Our customers range from homeowners and designers to architects, builders, contractors, and commercial developers.
As we continue to grow, we’re looking for someone who thrives on organization, enjoys solving problems, and takes pride in being the person who keeps everything running smoothly behind the scenes.
The Opportunity  We’re looking for an exceptional Executive Assistant to become a key part of our team. This is not a traditional administrative role. We’re looking for someone who enjoys taking ownership, staying one step ahead, and ensuring that details never fall through the cracks.
You will work directly with leadership and support multiple areas of the business including operations, purchasing, inventory, vendor management, administration, and day-to-day coordination.
What You’ll Be Responsible For  Operations & Coordination   Manage and track invoices, purchase orders, and operational documentation
Coordinate orders for products, packaging, office supplies, and materials
Monitor inventory levels and proactively coordinate replenishment
Follow up with vendors, suppliers, couriers, and service providers
Ensure important tasks, deadlines, and follow-ups are completed on time
Executive Support   Help leadership stay organized and on track with key priorities
Prepare reports, spreadsheets, and operational summaries
Coordinate information across departments and ensure smooth communication
Manage administrative projects and special initiatives as needed
Vendor & Supplier Relations   Communicate professionally with suppliers and partners by phone and email
Negotiate pricing, timelines, and order details when appropriate
Resolve issues proactively and professionally
Build strong relationships with vendors and service providers
Organization & Process Management   Maintain accurate records and organized documentation
Improve and streamline administrative processes where possible
Keep shared files, systems, and information up to date
Identify inefficiencies and recommend improvements
What We’re Looking For   3+ years of experience in administration, operations, office management, executive support, or a similar role
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Confidence speaking with suppliers, vendors, and external partners
Strong problem-solving abilities and sound judgment
Ability to manage multiple priorities without losing track of details
Proficiency with Google Workspace, Microsoft Office, spreadsheets, and business software
Self-starter who takes initiative rather than waiting for direction
Bonus Points For   Experience supporting company leadership or executives
Purchasing, inventory, logistics, or supply chain experience
Experience in construction, manufacturing, building materials, or e-commerce
Experience using , Hub Spot, Shopify, or Google Workspace
Why Join Wood Plank?
Work closely with leadership and play a meaningful role in the company’s growth
High level of autonomy and ownership
Collaborative, supportive, and entrepreneurial environment

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