Executive Assistant to CEO

Support the CEO through precise scheduling and confidential administration at Nord Quantique’s office in Sherbrooke, Quebec. This is a full-time, office-based position.

As Executive Assistant to the CEO and Office Manager, you will provide high-level administrative support while coordinating daily office operations. Reporting to Human Resources leadership, you will work closely with the CEO and selected executive team members. The work combines calendar management, travel coordination, meeting preparation, and hands-on workplace responsibilities.

• Manage the CEO’s calendar, priorities, meetings, and scheduling conflicts
• Coordinate domestic and international travel, accommodations, and itineraries
• Organize meetings with employees, customers, investors, and Board members
• Prepare agendas, materials, logistics, and meeting follow-ups
• Handle confidential information and submit expense reports

• Strong judgment when prioritizing and escalating matters
• Highly organized approach to complex schedules and logistics
• Professional communication in both French and English
• Discretion with sensitive business and employee information
• Adaptability between executive support and office responsibilities

Bring organization, discretion, bilingual communication, and sound judgment to CEO support at Nord Quantique in Sherbrooke.