McGill Office Operations Coordinator

Keep McGill University office operations organized through correspondence, meetings, procurement, and visitor support from its downtown workplace.
The Administrative Coordinator assists the smooth functioning of IT Services while serving as a resource for policies and procedures. Responsibilities include receiving callers and visitors, distributing correspondence, preparing documents, arranging meetings, and coordinating events. The position also maintains office inventory, coordinates supplies and equipment procurement, and arranges equipment servicing.

Key Responsibilities:

Receive callers and visitors and direct appropriate inquiries
Review correspondence and prepare files and supporting documents
Arrange meetings, participant communications, and room bookings
Coordinate logistical requirements for workshops and events
Maintain inventory and arrange equipment maintenance and servicing
Requirements:
DEP in Secretarial Studies or Office Systems
Four years of related experience
Ability to research information and coordinate follow-up
English proficiency assessed at level three
Availability to work downtown in-office five days weekly
Use office coordination, correspondence management, and service-support skills to strengthen McGill University’s daily IT Services administration.