McGill Office Operations Coordinator

Keep McGill University office operations organized through correspondence, meetings, procurement, and visitor support from its downtown workplace.

The Administrative Coordinator assists the smooth functioning of IT Services while serving as a resource for policies and procedures. Responsibilities include receiving callers and visitors, distributing correspondence, preparing documents, arranging meetings, and coordinating events. The position also maintains office inventory, coordinates supplies and equipment procurement, and arranges equipment servicing.

• Receive callers and visitors and direct appropriate inquiries
• Review correspondence and prepare files and supporting documents
• Arrange meetings, participant communications, and room bookings
• Coordinate logistical requirements for workshops and events
• Maintain inventory and arrange equipment maintenance and servicing

• DEP in Secretarial Studies or Office Systems
• Four years of related experience
• Ability to research information and coordinate follow-up
• English proficiency assessed at level three
• Availability to work downtown in-office five days weekly

Use office coordination, correspondence management, and service-support skills to strengthen McGill University’s daily IT Services administration.