Executive Administrative Assistant Financial Services

Support McGill University’s Associate Vice-President, Financial Services, through complex agenda management, bilingual communication, and high-level administrative coordination. Work full time for 33.75 hours weekly.

This Administrative Assistant provides senior-level support within Financial Services. The position coordinates schedules, meetings, correspondence, travel, governance activities, and office processes. It also supports reports, presentations, special projects, and document approvals while exercising professionalism, discretion, sound judgment, and initiative.

• Manage the Associate Vice-President’s complex calendar and priorities
• Coordinate briefings, meetings, travel, logistics, and Board activities
• Handle correspondence, deadlines, follow-up actions, and inquiries
• Prepare reports, presentations, minutes, and supporting documentation
• Maintain filing, archiving, committee, and document-tracking procedures

• DEC III and three years of related experience
• Proven experience managing complex agendas
• Strong organization, attention to detail, and multitasking abilities
• Professionalism, discretion, independence, and collaborative work skills
• English and French spoken and written

Apply administrative coordination, bilingual communication, and executive support skills to advance Financial Services priorities at McGill University.