Specialist - Payroll Job Shoreline area,Washington USA,HR/Recruitment

JOB SUMMARY

This position works with the Payroll Team to process, monitor, edit, verify, and maintain all records pertaining to SEBB Benefits, ACA Reporting, VEBA; enter hourly payroll timesheets; import payroll contracts under the direction of the Payroll Supervisor; and accurately process the monthly payroll for the District and its employees. Payroll Specialists are required to extensively use and be proficient with the District’s primary accounting system as well as use external third party applications.

This position provides exceptional customer service and is a primary contact for requests and concerns connected with SEBB Benefits, monthly pay, deductions, and vendor payments. This position is under the direction of and reports to the Payroll Supervisor.

DUTIES AND RESPONSIBILITIES

Benefits:

Import SEBB Medical and LTD monthly deduction files;
Analyze medical additions, changes, and exceptions, and implement rules. Enter benefit information as required;
Reconcile the District’s monthly payroll for health insurance with the billing statement from the School Employee Benefits Board (SEBB). Maintain reconciling spreadsheet;
Enter employee and employer adjustments as necessary. Process and monitor COBRA and any employee-paid benefits, coordinate with Accounts Receivable Specialist for invoicing benefit‑eligible unpaid employees;
Ensure that the payment to the Health Care Authority (HCA) is accurate and timely.
Communicate and coordinate with the Benefit Specialist in the Human Resources department, and district employees.

Process and audit employee payroll timesheets using a high degree of independent judgement. Identify any discrepancies that require follow‑up and resolution prior to processing. Ensure the accuracy of gross salaries, deductions, W‑4 information, direct deposit information, benefits, and retirement data;

Maintain a system of checks, balances, and reconciliation of all payroll functions and procedures to ensure accurate and timely wage and tax payments and the production of reports and payments to outside agencies as required;

Process substitute employee pay utilizing a third‑party online application through which payroll data is uploaded into the District’s primary payroll processing system. This responsibility includes updating account codes and structures, and writing and presenting procedures for departments and employees;

Read, understand, and apply all payroll related aspects of the District’s various collective bargaining agreements;

Calculate weighted average overtime in compliance with the Department of Labor and Industry’s requirements;

Under the direction and supervision of the Payroll Supervisor, import payroll contracts in the payroll system;

Maintain, research, reconcile, and correct employee leave records;

Ensure payroll transactions are in compliance with federal and state laws and regulations, district policies and procedures, and collective bargaining agreements;

Compile and transmit association(s) data in order to collect union dues through payroll deductions that are based on the employee’s hours and work in accordance with collective bargaining agreements;

Serve as a district liaison with multiple external agencies and vendors to ensure that payments are completed and processed appropriately;

Respond to staff inquiries regarding payroll matters promptly and courteously;

Maintain professional and efficient relationships between the payroll and human resources department;

Proactively seek out and attend appropriate approved trainings and workshops through WASBO as necessary to maintain a working knowledge of changing rules and requirements;

Develop and maintain written desk procedures;

Possess and demonstrate knowledge of federal, state, and district payroll and benefit laws;

Handle individual payroll concerns in potentially emotionally charged situations. Assist payroll supervisor with pay request for timesheet(s) overlooked or submitted after the deadline, direct deposits that are rejected and reissue warrants which are lost or stolen;

Assist other department employees with responding to state requested reports on benefit status and pay levels of District employees. Work…


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