Accounts Receivable Specialist InOffice

Benefits

• Competitive salary
• Health insurance
• Paid time off

At American Screening Corporation (ASC), we aim to be the global leader in medical testing by partnering with 5 million companies and delivering positive outcomes to 1 billion people. The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment application for a rapid drug and alcohol test manufacturing company. This in‑office position supports daily financial operations by ensuring accurate invoicing, timely collections, and close collaboration with internal teams including sales, customer service, shipping, and warehouse operations.

This is a once in a lifetime opportunity to be on the ground floor of a growing company with the latest technology developments projects that will serve 5 billion people.

• Inspirational:
  Empowering teams to innovate and achieve greatness.
• Disciplined:
  Upholding excellence and attention to detail in all endeavors.
• Accountable:
  Ensuring transparency and trustworthiness in every action.
• Execution:
  Delivering results with precision and efficiency.
• Aligned:
  Synchronizing goals and values across the organization.
• Transparency:
  Encouraging open communication and teamwork.

• Accounts Receivable & Billing
  • Generate and issue accurate invoices for rapid drug test kits, alcohol testing devices, and related products.
  • Apply customer payments (checks, ACH, wire, credit cards) promptly and accurately.
  • Reconcile customer accounts and investigate discrepancies.
  • Maintain and monitor AR aging reports.
  • Process credits, returns, and billing adjustments in coordination with customer service and logistics teams.
• Collections & Internal Coordination
  • Follow up on past‑due accounts via phone, email, and in‑person communication when needed.
  • Work closely with the sales, warehouse, and shipping teams to resolve invoice or delivery disputes.
  • Maintain strong working relationships with internal departments to support timely payment.
  • Escalate delinquent accounts according to company policy.
• Compliance & Recordkeeping
  • Maintain accurate customer files, including tax‑exempt certificates and payment terms.
  • Ensure compliance with internal accounting procedures and audit requirements.
  • Assist with month‑end close and audit preparation.
  • Support customer credit reviews and account setup.
• Reporting & Process Improvement
  • Prepare weekly and monthly AR and collection reports for management.
  • Assist with cash flow tracking and forecasting.
  • Identify opportunities to improve billing accuracy and reduce Days Sales Outstanding (DSO).
  • Perform additional accounting and administrative duties as assigned.

• 2+ years of Accounts Receivable experience (B2B preferred).
• Experience in a manufacturing, distribution, or healthcare-related environment.
• Strong attention to detail and organizational skills.
• Proficiency in accounting software (Quick Books, Net Suite, SAP, or similar).
• Working knowledge of Microsoft Excel.
• Strong verbal and written communication skills.
• Ability to work on‑site during standard business hours.

• Experience with medical devices, diagnostics, or regulated products.
• Familiarity with distributor, clinic, laboratory, or employer accounts.
• Knowledge of sales tax and tax‑exempt customers.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.

• Accounts Receivable & Collections
• In‑Office Team Collaboration
• High‑Volume Invoicing
• Customer Account Reconciliation
• Financial Reporting
• Compliance & Documentation

• On‑site office within a manufacturing and distribution facility.
• Fast‑paced, deadline‑driven environment.
• Regular interaction with accounting, sales, customer service, and warehouse teams.

Standard business hours, Monday–Friday