Accounting APAR Clerk
Listed on 2026-01-12
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Administrative/Clerical
Bookkeeper/ Accounting Clerk
Benefits:
- Holidays paid on Hire
- 403(b)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
DESCRIPTION:
Since 1898, The Glen strives to provide the best environment for seniors. Our focus is a “resident directed” philosophy that caters to each resident's individuality by respecting their choices, preserving their dignity and giving them every opportunity to live a purposeful life. We feel it is the best way to offer the highest quality of care in a compassionate environment that places the respect of our residents above all else.
By embracing this philosophy, residents are happier and healthier. Not only is The Glen Retirement System a great place to live, it’s a great place to work. We value our employees and make sure they know they are appreciated.
8‑hour shift (8:00 a.m. – 4:30 p.m.) but could be more or less and hours could be changed depending on the needs of The Glen. (assignment may vary)
ESSENTIAL FUNCTIONS:Accounts Payable processing for all facilities;
Accounts Receivable – posting of deposits;
Gift Shop cash drawer;
Maintain office supplies
- Must be people‑oriented individual, have good communication skills, and the ability to work with a diverse group of people.
- Must be able to work overtime as required.
- Well organized and self‑motivated.
- Computer skills appropriate to job functions
- High School graduate
- General administrative and clerical skills
- Accounting knowledge of matching principal, capitalization rules, depreciation and amortization
Accounts Payable for all facilities, including but not limited to:
- Input all invoices into software program
- Maintain W‑9’s and Certificates of Insurance for all vendors
- Issue checks as directed
- Match invoices to checks
- File checks and invoices by facility
- Review vendor statements and research unpaid invoices
- Close Accounts Payable on a monthly basis
- Prepare sales & use tax for all facilities
- Prepare 1099 forms at year end
Assist with billing for VHC, Stiles, The Cottages, and Redbrook:
- Make bank deposits using Express Deposit software
- Post System deposits in financial software
- Reconcile payment of and bill out Third‑party Beauty and Barbershop transactions.
- Reconcile and bill out medical inventory items to correct payor type
Balance cash drawer for gift shop on a weekly basis
Maintain deposit records/reconciliation
Maintain office supplies and postage meter
- Maintain inventory of print cartridges for all printers
- Order labels and ink cartridges for postage machine
- Coordinate payment with Receptionist when postage machine balance is replenished
- Responsible for bulk mail and business mail accounts with Post Office.
Other duties:
- Kitchen duties as assigned
- Assist CFO and Office Manager with various projects.
Other related projects, duties and responsibilities may be assigned as deemed necessary.
PHYSICAL DEMANDS:- Must be able to fulfill job requirements in a high‑energy, high‑traffic area
- Must be able to lift/carry up to 50 pounds; push/pull up to 90 pounds.
- Extended periods of sitting, walking, standing, typing, bending, reaching
- Competitive pay‑rates
- Group medical, dental and vision plans
- Supplemental Insurance available during open enrollment once a year
- Paid Time Off (PTO)
- Holidays on hire
- 403 (b) Retirement Plan
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