Administrative Coordinator

Position: Administrative Coordinator 4
LSU Shreveport is currently seeking qualified applicants for the position of Administrative Coordinator 4 in the Facility Services department. This role provides high-level administrative and operational support, assisting with complex departmental processes and daily operations. We are looking for a highly organized, detail-oriented professional with strong communication skills and the ability to manage multiple priorities in a fast-paced, service-oriented environment.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING

COMPETENCIES:

Accepting Direction:
The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

* Perform administrative functions (such as performing requisitions, executing expense reports, ordering material from non-routine vendors, etc.) for Maintenance and Central Plant sections, but all of Facility Services will be supported.

* Computerized Maintenance Management Software (CMMS) data entry. Entering expenses incurred by assets (time/materials/contractor costs). Auditing CMMS and generating/exporting CMMS reports on statuses and trends. Ensuring CMMS data is accurate and correctly entered by others.

* Track procurement processes for the department, inclusive of coordinating with contractors and purchasing to ensure the administrative end of the process is correct and completed from start to finish.

* Work constantly with Procurement and Accounting to ensure proper invoicing and receiving is accomplished.

Position-Specific Details:

Appointment Type:
Probational or Promotional

Work Schedule:

Monday - Friday, 8:00am to 4:30pm

LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities.  For more information about LSU Shreveport go to (Use the "Apply for this Job" box below)..edu

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For additional information concerning this job posting contact:

Jennifer Isaac

LSUS Department of Human Resource Management

Room 108 Administration Building, LSUS

LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.