Executive Assistant

We are seeking a polished and proactive Executive Assistant to provide high-level support to the President and senior leadership in Shreveport, LA. This temp-to-hire opportunity is ideal for an experienced administrative professional who thrives in a fast-paced executive environment and enjoys being a trusted partner to leadership.

The Executive Assistant will play a key role in keeping executive priorities, communications, meetings, travel, and special projects organized and moving forward. This position offers strong visibility across the organization, daily interaction with senior leaders, and the opportunity to contribute to a professional, collaborative, and service-focused workplace. Candidates who enjoy supporting strategic decision-making, building positive relationships, and creating structure in a busy environment will find this role highly rewarding.

• Manage complex executive calendars, schedule meetings, prioritize commitments, and resolve scheduling conflicts.
• Serve as a professional point of contact for internal and external stakeholders, including managing calls, emails, correspondence, and inquiries.
• Coordinate domestic and international travel, including flights, lodging, transportation, visas, itineraries, travel briefings, and expense reconciliation.
• Support executive, board, and leadership meetings by preparing agendas, presentations, reports, board materials, minutes, and follow-up items.
• Draft, edit, and proofread executive communications, reports, talking points, presentations, and internal correspondence.
• Coordinate special projects, track action items, maintain records, support onboarding or training coordination, and assist with administrative needs across departments.

• Pay: $22.00 to $24.00 per hour.
• Schedule:
  
  Monday through Friday.
• Job Type: Temp-to-hire.
• Location:
  
  Shreveport, LA.

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

• Provide high-level administrative and strategic support to the President and senior leadership.
• Manage executive calendars, meeting coordination, board support, travel logistics, and confidential communications.
• Coordinate special projects, track deadlines, and ensure timely follow-up on action items.
• Prepare polished executive-level documents, presentations, reports, and correspondence.
• 2 to 4 years of experience as an Executive Assistant or in a senior-level administrative support role.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook or Google Calendar.
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, or Slack.
• Excellent written and verbal communication skills, with strong editing and proofreading abilities.
• Exceptional organization, time management, prioritization, and attention to detail.
• Proven ability to handle confidential and sensitive information with integrity and discretion.
• Strong problem-solving skills with the ability to anticipate executive needs and adapt to changing priorities.
• Professional demeanor, executive presence, sound judgment, and a service-oriented approach.
• Ability to work independently in a fast-paced environment while maintaining accuracy and composure.
• Flexibility to work occasional evenings or weekends and travel as needed.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-_Know Your Rights
6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resources

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