Executive Assistant to CEO

Benefits:

• Competitive salary
• Flexible schedule
• Training & development
• Job Type: Full-time, In-House

We are seeking an Executive Assistant to the CEO to provide critical support that maximizes the CEO's efficiency and effectiveness.

In this role, the Executive Assistant will be a key partner in managing operations, accelerating sales processes, supporting technology initiatives, and driving ASC's mission forward with precision and energy.

• Manage and maintain the CEO’s calendar, sales appointments, demos, meetings, and travel logistics, ensuring all activities align with top business priorities.
• Set and coordinate meetings with prospective clients across staffing firms, government agencies, healthcare organizations, and international distributors.
• Support sales efforts by handling appointment setting, initial objections, and ensuring lead follow-ups and CRM tracking are executed consistently.
• Prepare agendas, reports, CRM updates, and presentations to ensure every meeting is actionable and productive.
• Act as the first point of communication on behalf of the CEO to internal teams, external prospects, customers, and technology partners.
• Monitor and manage email communications, CRM records, and customer interactions to ensure smooth daily operations.
• Collaborate with technology teams on API integration projects, HRIS systems, CRM platforms, and SaaS solutions related to
• Assist with special assignments, executive projects, contracts, and strategic initiatives with a strong sense of urgency.
• Handle sensitive information with absolute discretion, loyalty, and professionalism.
• Maintain organized records, reports, digital files, and communications to support operational excellence.

• Proven experience supporting executives or teams in a fast-paced environment (sales, operations, technology preferred).
• Strong understanding of sales processes, appointment setting, and CRM management.
• Comfortable working with technology platforms, including SaaS, CRM, HR software, and API-based services.
• Excellent written and verbal communication skills with a professional, polished approach.
• Highly organized with the ability to execute tasks efficiently and independently.
• Strong discretion, loyalty, and professional ethics handling confidential information.
• Quick adaptability to new tools, systems, and rapidly changing environments.

• Clear, professional communication skills across all channels.
• Highly execution-focused, ensuring urgent tasks are completed with speed and quality.
• Dependable, loyal, and deeply committed to integrity and accountability.
• Energetic, friendly, and maintains a positive, solution-oriented mindset.
• Proactive problem-solver who anticipates needs without needing micromanagement.
• Passionate about supporting a mission-driven, fast-growth company in healthcare and technology sectors.
• Collaborative with tech, sales, customer success, and executive leadership teams.

At American Screening Corporation, you’ll join a 21-year legacy of innovation, impact, and leadership. You will work alongside a visionary CEO and a high-performance team that is passionate about transforming healthcare, compliance, and workforce safety around the world.

This role offers the opportunity to grow your skills, directly impact company success, and be part of an organization that values excellence, communication, and execution at every level.

• Manage executive schedules
• Coordinate travel arrangements
• Prepare meeting materials
• Handle correspondence
• Support strategic planning