Executive Assistant

Executive Assistant

Your new company
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to two senior directors within a diverse and forward-thinking organisation. This is a pivotal role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will act as a trusted point of contact, ensuring the smooth running of executive schedules, meetings, and office operations. This position offers variety and responsibility, requiring adaptability and strong communication skills.Your new role
As an Executive Assistant, your role will involve the following:

1. Executive Support

• Provide full administrative support to two senior directors.
• Manage diaries, schedule meetings, and maintain task lists.
• Organise and maintain accurate digital filing systems (SharePoint).
• Handle confidential correspondence and documentation.

2. Meeting Coordination

• Attend key meetings, take accurate minutes, and distribute actions.
• Prepare agendas, reports, and meeting packs.
• Ensure meeting rooms are prepared and cleared.

3. HR & Staff Administration

• Maintain HR records and assist with staff-related processes.
• Manage holiday and absence data.
• Update staff handbook and roles/responsibilities documentation.

4. Office Management

• Oversee day-to-day office operations and maintain a professional environment.
• Liaise with external service providers (cleaning, supplies).
• Manage access permissions for digital platforms.

5. Event & Marketing Support

• Coordinate internal events and team meetings.
• Liaise with marketing partners for promotional materials and campaigns.
• Assist with social media and PR activities.

6. External Liaison

• Act as a point of contact for local stakeholders and community engagement.
• Manage communications with external partners and service providers.

7. Compliance

• Oversee Know Your Customer (KYC) processes and ensure compliance with relevant regulations.

What you'll need to succeed

• Proven experience as a Executive Assistant or in a similar administrative role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High IT literacy (Microsoft Office Suite, SharePoint, Teams).
• Ability to take accurate minutes and manage confidential information.
• Familiarity with HR processes and social media management.
• Professional, adaptable, and proactive approach.

What you'll get in return

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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