Administrative Support - Transport & Maintenance

AD Fuels is seeking a highly organized and detail-oriented Administrative Support Professional to assist our Transport and Maintenance Department. This role provides essential administrative and co-ordination support to ensure efficient fleet operations, accurate recordkeeping, and smooth day-to-day departmental functions.

• Provide administrative support to the Transport and Maintenance teams
• Maintain and update vehicle, maintenance, and compliance records
• Administration and tracking of various data points managed in spreadsheets
• Assist with scheduling vehicle maintenance, inspections, and repairs
• Track work orders, service logs, fuel usage, and parts inventory
• Prepare internal and client reports, spreadsheets, and documentation as required
• Handle phone calls, emails, and correspondence related to transport and maintenance activities
• Assist with regulatory documentation, inspections, certifications, PMI’s, Tests etc.)
• File and organize digital and physical records accurately
• Support invoicing, purchase orders, and expense tracking as needed
• Perform other administrative duties as assigned

• 5 GCSE, including English and Maths (additional administrative or technical training is a plus)
• Previous experience in an administrative role; transportation, logistics, or maintenance experience preferred
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, SharePoint); experience with fleet or maintenance software is a plus (Tru Tac / R2C / Sage Accounting / Microlise / My Asset Passport)
• Excellent communication skills, both written and verbal
• Ability to multitask and work in a fast-paced environment
• Attention to detail and accuracy
• Ability to work independently and as part of a team

• 25 days Holiday
• Stable employment with a growing company
• Supportive team environment
• Opportunities for learning and advancement