Administration Office Manager

To organise and line manage the administration function within the school. Contribute to the planning, development and monitoring of work, including the co-ordination and delegation of relevant activities., Organisation

• Contribute to the planning, development, design, organisation and monitoring of admin systems/procedures/policies
• Line manage, train and develop staff as appropriate
• Undertake induction, appraisal, training and mentoring of staff
• Co-ordinate first aid cover within school
• Undertake reception duties and answer telephone enquiries as necessary
• Provide organisational and admin support to SLT and teaching staff

• Manage and contribute to the development and maintenance of manual and computerised information systems
• Provide clerical support e.g. photocopying, filing and emailing
• Analyse and evaluate data/information and produce reports/information/data as required
• Monitor the number of students on roll and maintain the schools waiting list
• Process school admissions and leavers, including transition from primary to secondary school.
• Complete and submit complex forms, returns etc., including those to outside agencies e.g. DFE
• To complete admin relating to Parent Consultation Evenings, including assisting with set up

• Operate relevant equipment and complex ICT packages (e.g. word, excel, databases, spreadsheets, internet)
• Monitor and manage stock within an agreed budget and undertake audits as required
• Provide advice and guidance to staff, pupils and others
• Undertake research and obtain information to inform decisions
• Assist with the planning, monitoring and evaluation of the admin budget

• Help keep knowledge and understanding relevant and up to date by reflecting on your own practice, liaising with school leaders, and identifying relevant professional development to improve personal effectiveness;
• Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school.

• Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person;
• Be aware of and comply with all school policies and procedures;
• Be aware of and support difference and ensure equal opportunities for all;
• Contribute to the overall ethos and aims of the School and Trust;
• Appreciate and support the role of other professionals;
• Attend and participate in relevant meetings, training and learning activities as required.

The postholder may be required to carry out any other duties that are commensurate with the post. Whilst every effort is made to explain the main duties and responsibilities of the post each individual task undertaken may not be identified. This job description is subject to review, in negotiation with the post holder at any time. However, an annual review of this job description and allocation of responsibilities will take place as part of agreed performance management arrangements.