Records Clerk; SEACOM - Sierra Vista

RECORDS CLERK (SEACOM) - SIERRA VISTA

CLASSIFIED:
Position is subject to the provisions of the Merit System Rules pursuant to Arizona Law.

OPENS:
Wednesday, December 31, 2025

CLOSES:
Position is open until filled with applications reviewed upon receipt and may close at anytime.

ANTICIPATED RATE OF PAY: $16.03 to $20.05 hourly dependent upon qualifications plus a comprehensive benefits package to include membership in the Arizona State Retirement System.

PLEASE NOTE:

Successful candidate must pass an extensive background screening and fingerprint check.

Under general supervision, performs a variety of clerical support activities for the maintenance of SEACOM’s records management and administration; performs related duties as assigned. As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

• Conducts cursory background checks using Spillman RMS for employment backgrounds, Citizens Police Academy background.
• Performs entries into the Arizona Crime Information Center (ACIC) and/or National Crime Information Center (NCIC) computer system for warrants, Order of Protection (OOP)/Injunction Against Harassment (INJ), stolen articles, stolen vehicles, stolen/lost guns, victims of identity theft, and missing persons.
• Performs criminal history checks using ACIC/NCIC at the request of law enforcement (LE) and/or authorized records personnel for inclusion in Spillman incidents.
• Retrieves and verifies case/incident information using Spillman and/or case files to perform validation of warrant, Order of Protection/Injunction Against Harassment, stolen article, stolen vehicle, identity theft, and missing persons in the National Crime Information Center (NCIC).
• Ensures records are retained in compliance with the most recent Law Enforcement Records Retention Schedule issued by the Arizona State Library, Archives, and Public Records.
• Utilizes Spillman RMS to retrieve mandatory Good Samaritan reporting information for the Arizona Department of Health Services on a monthly basis.
• Applies quality control standards to entries made in ACIC/NCIC by Public Safety Dispatchers and maintains performance standard scores.
• High school diploma or equivalent; two (2) years general clerical office experience or completion of a course or program in office management or a closely related field; typing of 35 words per minute minimum; must be a minimum of 18 years of age; must possess and maintain a valid Arizona Driver’s license and the ability to be covered by county insurance.

• Public records statutes and confidentiality requirements of LE records and information;
• Authorized persons and extent of authorized information release;
• Policies and procedures of SEACOM;
• Department computer software for Spillman;
• English grammar and spelling.

• Searching for and retrieving data for the records system;
• Proofreading and editing for grammar and spelling;
• Accurately entering and verifying data and information into the police records system and NCIC/ACIC;
• Using tact and diplomacy with diverse persons.

• Establish and maintain effective working relationships;
• Understand and follow written and oral directions;
• Operate a variety of office equipment and software;
• Work in a fast-paced environment with multiple demands;
• Read, write, and speak English;
• Communicate effectively, both verbally and in writing.

Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.

Essential functions of this position require lifting up to 10 pounds, manual dexterity, ability to communicate. Sedentary Work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required, and all other sedentary criteria are met. Mental Application:
Utilizes memory for details and verbal instructions, requires emotional stability, empathy, critical thinking, adaptability and creative problem-solving skills.

Reasonable accommodations will be made for those that are able to perform the essential functions of the job with or without accommodation.

Cochise County is an Equal Opportunity Employer.