Department Assistant

Department Assistant – Western New Mexico University

College of Education.

Base pay: $15.00/hr – $15.00/hr (part‑time). Benefits:
None (less than 30 hours).

• Provide comprehensive clerical support to the department, including correspondence, filing, phone handling, and other clerical needs.
• Perform data entry as assigned, such as reports, statistics, etc.
• Maintain department file systems, both paper and electronic, and retrieve documents for audits.
• Assist staff, faculty, and students with basic interpretation of departmental procedures.
• Coordinate meetings, arranging space, managing RSVPs, ordering supplies, and setting up/tearing down venues.
• Follow up with employees and supervisors to ensure documentation and information is accurate and up to date.
• Assist in preparation of paper and electronic documents and communications.
• Refer students to appropriate academic advisors and maintain advising files.
• Support department and supervisor with all activities and projects, including departmental logistics.
• Perform other duties as assigned.

• High school diploma or GED with a minimum of 2 years of office experience.
• Associate’s degree preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Bilingual Spanish preferred.

Working knowledge of basic office functions. Highly organized and capable of managing multiple projects simultaneously.

Normal office environment. May travel locally when necessary. Requires lifting of typical office equipment and materials. Requires visual acuity for computer screens and written materials, clear verbal and written communication, hearing ability for telephone and in‑person conversations, manual dexterity for typing and writing, and occasional bending, crouching, walking, kneeling, and prolonged sitting. May require additional hours or days depending on circumstances.

• Resume/CV
• Cover Letter

Remote.