Trial Court Administrative Assistant; TCAA), Position At-, in Silver

Trial Court Administrative Assistant (TCAA), Position #, Full‑Time, At‑Will, Silver City, NM

Position at New Mexico Courts – Sixth Judicial District Court. 1 opening. Business Unit: 23600. Opening Date: 01‑02‑2026 – Close Date: 01‑16‑2026. Target Pay Range: $31.628 – $37.641.

• Responsible for managing, e‑filing, researching cases in the case management system and calendaring and scheduling hearings for a judge, including motions, scheduling conferences, temporary restraining orders, preliminary and permanent injunctions, orders to show cause, pre‑trial conferences, jury trials, and bench trials.
• Prepares bond and release orders, dockets court orders to process warrants, and checks jail logs.
• Researches, drafts, and prepares documents, orders, agendas, and correspondence for judge’s review and approval.
• Prepares legal pleadings and drafts correspondence and orders to assist a judge (e.g., pre‑trials, temporary restraining orders, show‑cause orders, Rule 1‑016 scheduling orders, permanent restraining orders, competency orders, name change, warrants, and custom orders).
• Conducts bond notices on arraignments and domestic violence hearings.
• Assists pro‑se litigants, provides legal forms, and procedural information, manages cases, composes legal correspondence, and prepares statistical reports.
• Oversees jury certificates, trial‑seating charts, and edits jury instructions and questionnaires.
• Prepares referrals to support programs such as mediations, settlement facilitation, foreclosure settlement programs, guardianship hearing officers, staff attorneys, and other hearing officers.
• Conducts Motor Vehicle Department case research with officers and agencies.
• Screens petitions for domestic violence/civil restraining order cases.
• Coordinates court reporters, monitors, bailiffs, litigants, attorneys, interpreters, and security for court proceedings.
• Handles general office duties including answering phones, responding to e‑mails, filing, calling court clients, assisting court clients with virtual settings, and aiding identification of data in reports to improve office and court operations.
• Prepares and maintains comprehensive logs of all pending guardianship and conservatorship cases, requiring continual review and updating.
• Creates yearly jury and bench docket calendars, in advance, for a judge.
• Reviews case event reports and takes action where indicated—including drafting correspondence, generating draft orders, and setting status hearings.
• Checks jail logs and facilitates inmate appearances in person or by audio/video.
• Provides public case information to parties, attorneys, law‑enforcement agencies, and other outside agencies.
• Assists and coordinates with other judge offices to accommodate judges and staff on leave, including assistance in managing and conducting jury trials, bench trials, hearings, and other matters.
• Coordinates with other agencies and departments within the judiciary and court staff to manage cases and case documents, case filings, and case status; researches and corrects errors found in the electronic case management system.
• Runs, evaluates, and summarizes reports to assist judges, including running and verifying reports on pending cases, cases under bankruptcy, and guardianship cases.
• Evaluates all proposed‑text emails to a judge’s e‑mail account—including attachments—to ensure parties and counsel follow proper court and filing procedures before forwarding to a judge for review; requires knowledge of court rules for filing and document preparation in a large volume of e‑mails.
• Coordinates and conducts pre‑trial meetings with counsel and parties prior to trial to give instruction on technology and other logistics needed before and during trial.
• Tracks and prepares travel or other reimbursement requests.
• Coordinates the timely processing of documents.
• May supervise.
• Other duties as assigned.

The successful applicant should demonstrate knowledge of legal terminology, citations and procedures; court rules and operations; case management systems; legal research—including electronic databases such as Westlaw Next, Lexis, and New Mexico One Source of Law; legal materials…