Administrative Assistant

Benefits

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Health insurance
• Paid time off

The Administrative Assistant provides high-level administrative support to clinic processes related to Clinical Sessions, Medicaid, Medicare, and recruitment. The AA should be able to maintain confidential information and a high level of critical thinking and independent judgment is expected.

Completes and maintains Medical providers enrollment, credentialing and re-credentialing for Medicaid and Medicare.

Teams with the Accountant and External biller on the process to ensure successful collections rates on Medicaid and Medicare claims.

Prepares the semimonthly clinic payroll by using the clinic’s HR system and discusses with the Accountant findings and discrepancies on staff information prior to submission.

Participate in the clinic recruitment and onboarding process: responsible for posting on different boards the positions open for recruitment.

Assist in new hire training and benefit enrollment.

Assist in annual trainings such as HIPAA and OSHA.

Provides access to new hires to the clinic computers, email accounts, and Time and Attendance.

Teams with the Accountant to ensure eligible new hires are timely enrolled on the clinic’s benefits.

Main contact person for IT needs.

Ensures that all the clinic’s insurance policies are timely renew each year.

Assists the clinic's Executive Director to structure the agenda for monthly staff meetings and f/u on agreements.

Performs general office duties, such as review of the clinic office supplies order.

Assist in patient contribution process. Cash handling experience preferred.

The company reserves the right to add or change duties at any time.

Education:

Bachelor’s degree in Business Administration, Human Resources or Accounting, or equivalent combination of education and experience.

Experience with Medicaid and Medicare.

Experience on coding a plus.

Experience:

2-3 years of related experience in Health Care.

Minimum of 2 years of experience working with confidential information.

Bilingual English-Spanish a Plus

• Excellent verbal and written communication
• Active listening
• Service orientation
• Coordination
• Time management
• Monitoring
• Judgment and decision making

Job Type: Full-time

Pay: $26.00 - $28.00 per hour