Parish Administrative Assistant​/Executive Assistant; part time - St. Michael Archangel Par

Parish Administrative Assistant/Executive Assistant (part time) - St. Michael the Archangel Parish - Silver Spring Maryland

The Parish Administrative Assistant/Executive Secretary to the Pastor facilitates the work of the Pastor. The Parish Administrative Assistant/Executive Secretary performs administrative and secretarial assignments, and plays a vital role in coordinating events and assisting with projects. The Assistant must be responsive to the needs of parishioners and others who call for assistance, contacting the appropriate person(s) when the need arises. The Assistant has supervisory responsibilities for other employees, must always maintain confidentiality, and be supportive of church missions and goals.

• Answer telephone calls and handle walk‑ins.
• Type, handle correspondence, and prepare documents.
• Schedule meetings and events, sometimes working with food vendors.
• Manage facilities reservations.
• Manage supply vendors and order supplies.
• Maintain online calendars and schedules, including the Pastor’s calendar.
• Administer the online calendar and e‑mail system.
• Coordinate and maintain well‑organized files for the Pastor.
• Serve as backup for the accountant on bi‑weekly payroll.
• Assist with human resources and employee onboarding requirements.
• Work collaboratively in a positive, friendly, and professional manner with all parish and school staff.
• Act as point of contact for Archdiocese of Washington needs or requests.
• Assist in following Archdiocese of Washington policies and procedures.
• Liaise with Child Protection and Safe Environment Coordinator.
• Assist with rectory and facility support needs.
• Assist with projects involving clergy, staff, and parishioners.
• Assist with coordination of volunteers.
• Assist with liturgical support.
• Perform other office duties as assigned by the Pastor.

Requires a minimum of five years’ experience in an executive support position, ability to handle multiple priorities with complex scheduling, and excellent written and oral communication skills. Must be able to compose, edit, and prepare final copies of all types of correspondence. Strong office skills, including filing, computer proficiency, and proper telephone etiquette are essential. Proficiency in Microsoft Office products and Parish soft, good typing speed (55 wpm), and a college‑level education in accounting and finance are required.

Attention to detail, initiative, flexibility, strong organizational and interpersonal skills are also essential. Must be a practicing Catholic, thoroughly familiar with Catholic theology, practices, procedures, and protocols, and dedicated to being part of the Church’s mission. Bilingual (English & Spanish) preferred.

• Mid‑Senior level

• Part‑time

• Administrative
• Education Administration Programs