Grants Manager and Advancement Officer

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Full Time Regular Remote, US

16 days ago Requisition

Salary Range: $83,000.00 To $93,000.00 Annually

Reports To: Director of Advancement

Department: Advancement

Status: Full-Time Exempt

Work Location: Hybrid

Salary: $83,000 - $93,000 annually

The Grants Manager & Advancement Officer leads CLINIC’s institutional grants program and supports selected individual giving and major gift initiatives. The position manages the full grant lifecycle, including prospect research, proposal development, budgeting, compliance, reporting, stewardship, renewal, and closeout. Serving as a liaison among Advancement, Finance, Programs, and Executive Leadership, the role maintains effective grants systems and converts program and financial information into compelling, funder-ready materials.

The position strengthens and diversifies philanthropic revenue by cultivating institutional relationships and contributing to integrated Advancement strategies.

• Lead the development of competitive proposals, letters of intent, concept papers, renewal requests, and other institutional funding submissions.
• Translate complex program information into clear, persuasive, outcomes-focused narratives tailored to funder requirements.
• Manage proposal schedules, internal reviews, approvals, and the collection of programmatic, financial, organizational, and supporting materials.
• Ensure submissions are accurate, complete, timely, and compliant, and maintain reusable narratives, data, templates, and supporting content.
• Lead the preparation and timely submission of interim, annual, final, and other required reports.
• Create outcome narratives, impact stories, funder updates, stewardship communications, and renewal materials that demonstrate results and use of funds.
• Serve as a primary grants liaison among Advancement, Finance, Programs, and Executive Leadership.

• Lead grant planning, kickoff, reporting, and closeout meetings, establishing clear roles, deliverables, timelines, and accountability.
• Review grant agreements, contracts, memoranda of understanding, award letters, restrictions, deliverables, and reporting requirements.
• Coordinate post-award administration with Finance and program teams and monitor performance against grant commitments.
• Lead compliance reviews; support funder audits and desk reviews; and coordinate modifications, extensions, renewals, and closeout activities.
• Communicate award requirements and restrictions to responsible staff and address potential compliance concerns promptly.
• Maintain accurate grant records, dashboards, calendars, templates, standard operating procedures, and CRM data.

• Manage the institutional grants portfolio across the full lifecycle, from prospect identification through renewal and closeout.
• Develop annual grants work plans, funding calendars, reporting schedules, and proposal pipelines aligned with fundraising goals.
• Monitor portfolio performance, analyze projected and secured revenue, and recommend strategies to diversify institutional funding.
• Advise the Director of Advancement on grants strategy, priorities, operational risks, and process improvements.

• Partner with the Prospect Researcher to identify and qualify foundation, corporate, government, and other institutional prospects.
• Monitor funding announcements and requests for…