Contract Administrator II

JOB DESCRIPTION

Marketing Statement

Are you a public procurement professional who enjoys conducting solicitations from beginning to end, providing exceptional customer service, and working in a fast-paced, collaborative environment?
Join WMATA’s Office of Procurement and Materials as a Contract Administrator II and be part of a high-performing team purchasing a wide range of goods and services to support the transportation system that keeps our nation’s capital moving.

In this role, you will act as a subject matter expert on acquisitions, conducting the entire procurement process for Invitations for Bid (IFB) and Requests for Quotation (RFQ) from receipt of request for procurement through the cycle of solicitation, contract award, administration and close-out. You will be a trusted advisor for your internal customers, ensuring solicitations proceed on schedule and troubleshooting issues quickly and efficiently.

Success in this role depends on your ability to establish and maintain effective working relationships internally and externally and to conduct effective negotiations for complex contracts, contract modifications and claims. Your excellent verbal and written communications skills will enable you to prepare clear, accurate and concise specifications, contract documents, correspondence, and other written materials. If you are passionate about procurement and contracting and looking for opportunities for professional growth and development we invite you to join us and make a difference in the daily life of the national capital region.

The Contract Administrator II job involves work which includes the preparation, management, award, administration and close-out of material, equipment, supply and service, professional and technical service, construction and Architecture and Engineering (A/E) contracts for Washington Metropolitan Area Transit Authority (WMATA). The incumbent is assigned responsibility and accountability to administer standard procurements and provide guidance to less experienced Contract Administrators. This position provides an opportunity for career growth and development.

The incumbent may exercise limited contracting officer authority (up to $250K) for a wide range of contracts.

• Performs activities and responsibilities for the entire contract life cycle from proposal to close-out on all assigned contracts.
• Plans the entire procurement process from receipt of request for procurement through the cycle of solicitation, negotiation, contract award, administration and close-out.
• Conducts the award process for assigned contracts including: preparing and/or coordinating all documentation and correspondence from publicizing procurements through award of contract; opening bids or receiving proposals; evaluation; determination of responsiveness and responsibility; resolution of bid protests and mistakes in bid; determination of price reasonableness; and preparation of award action documentation for Board of Directors approval.
• Works with customers to select the appropriate contract type for a specified effort and assists in source selection plan development.
• Explains acquisition requirements, holds discussions with customers and industry representatives concerning contract pricing and other contractual matters, and assists with pre-bid and proposal conferences.
• Assists with briefs and discussions of the basis of contractors’ position with General Counsel, the Chief Procurement Officer, and other senior staff with support from the Contracting Officer. Also advises customers on policies, business practices and contract interpretation.
• Develops technically and contractually sound pre-negotiation positions. Conducts negotiations for change orders and claims with…