Lead Accounts Payable Analyst

The Lead Accounts Payable Analyst supports the Accounts Payable department by overseeing payment processing, ensuring timely and accurate invoice resolution, and maintaining the integrity of financial records. This role is critical in optimizing accounts payable operations, leading a high-performing team, and delivering training to both staff and end users.

Qualifications

Minimum Education
High School Diploma or GED (Required)
Bachelor’s Degree Accounting, Finance, Business Administration, or a related field, strongly preferred or equivalent experience (Required)

Minimum Work Experience

8 years Accounts Payable, general accounting or related financial operations experience. (Required)

Required Skills/Knowledge

• Proficiency with OCR software (such as Kofax, Ephesoft, or similar) and ERP systems (e.g., People Soft, Workday, or similar).
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency with Microsoft Office suite and data analysis capabilities.
• Demonstrated ability to analyze aging reports and resolve invoice discrepancies efficiently.
• Strong leadership, team coaching, and training skills.
• Ability to work independently and as part of a cross-functional team.
• Experience managing process improvement initiatives is a plus.
• Excellent organizational, communication, and problem‑solving abilities.

Required Licenses and Certifications

Certified Accounts Payable Professional (CAPP) (Preferred)

Functional Accountabilities

• Invoice and Payment Processing, Verification, and Reconciliation

Responsibilities Invoice and Payment Processing

• Oversee daily Check, ACH, and Wire payment processing, ensuring compliance with company policies and deadlines.
• Analyze accounts payable transactions and payment data to ensure accuracy and compliance with company policies and procedures.
• Process vendor invoices and payments, verifying appropriate approvals and documentation.
• Reconcile payment records and resolve discrepancies or outstanding issues with vendors and internal stakeholders.
• Monitor payment schedules, manage payment runs, and ensure timely disbursement of funds.
• Resolve travel and expense system flags by identifying issues, coordinating with relevant stakeholders, and ensuring prompt resolution to maintain workflow continuity.

Reporting and Process Improvement

• Prepare regular reports on payment activity, trends, and exceptions for management review.
• Prepare and present regular reports payable performance, including OCR accuracy and exception rates.
• Track accounts payable aging reports, research aged invoices, and drive prompt resolution of outstanding items to support accurate financial reporting.
• Analyze accounts payable metrics to identify trends, bottlenecks and opportunities for process improvements.
• Collaborate with the procurement, IT and finance teams to resolve issues and improve workflows.

Staff Support

• Coach and train Accounts Payable team members, providing feedback, skill development, and guidance to enhance performance and engagement.
• Deliver end user training on payment processes and systems, ensuring consistent understanding and adherence to procedures across the organization.
• Prepare and assign daily work listings for Senior Analysts and Analysts, aligning tasks with department priorities and deadlines.
• Monitor team productivity and workflow, identifying areas for improvement and implementing best practices.
• Serves as a change agent and supports team members to align around process improvement and optimization.

Systems Support and Process Improvement

• Lead implementation and improvement of accounts payable processes, systems, and internal controls.
• Collaborate with the procurement and finance teams to resolve issues and improve workflows.
• Lead implementation of process improvements to enhance efficiency and control.
• Support system upgrades, testing, and implementation of new AP technologies or workflows.

Organizational Accountabilities

• Anticipate and respond to customer needs; follow up until needs are met.

Teamwork/Communication

• Demonstrate collaborative and respectful behavior.
• Partner with all team members to achieve goals.
• Receptive to others’ ideas and opinions.

Performance Improvement/Problem-solving

• Contribute to…