Sr Accounts Payable Analyst

The Senior Accounts Payable Analyst is responsible for overseeing the accounts payable process, ensuring accurate and timely processing of invoices, maintaining compliance with company policies, and providing analytical support to optimize financial operations. This position plays a critical role in improving the efficiency and accuracy of the accounts payable function, supporting the finance team, and collaborating with internal and external stakeholders.

Qualifications

• High School Diploma or GED (Required)
• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field, required. Relevant experience will be considered in lieu of degree.

Minimum Work Experience

• 5 years Accounts Payable or general accounting experience (Required)

Required Skills/Knowledge

• Strong understanding of vendor management, compliance standards, and 1099 reporting requirements.
• Strong analytical skills and attention to detail.
• Proficiency with OCR software such as Kofax, Ephesoft, or similar, and ERP systems (e.g., People Soft, Workday, or similar).
• Proficiency with Excel skills and data analysis capabilities.
• Excellent organizational and time management abilities.
• Strong closed‑loop communication and interpersonal skills.
• Ability to work independently and as part of a team in a fast‑paced environment.
• Knowledge of GAAP and accounts payable best practices.

Required Licenses and Certifications

• Certified Accounts Payable Professional (CAPP) (Preferred)

Functional Accountabilities

• Lead the daily operations of the accounts payable function, with a primary focus on OCR‑enabled invoice processing.
• Review, verify, and process a high volume of invoices and employee expense reports for accuracy, proper coding, and compliance with company policies.
• Review and validate OCR‑processed data, correcting errors and ensuring compliance with company policies and legal requirements.

Vendor Management

• Reconcile accounts payable transactions and resolve discrepancies with vendors and internal departments.
• Serve as a primary point of contact for vendor partners, maintaining professional, proactive, and positive communication to strengthen relationships.
• Oversee the integrity of the vendor master file, ensuring accurate and up‑to‑date information for all vendors.
• Enforce compliance with company policies and regulatory requirements related to vendor onboarding and ongoing business relationships.
• Investigate and reconcile complex billing discrepancies, payment disputes, and account irregularities raised by vendor partners.

Policy, Compliance, and Internal Controls

• Ensure adherence to internal policies, compliance, and regulatory requirements related to accounts payable operations.
• Participate in internal and external audits as needed and provide necessary documentation and responses to auditor inquiries.
• Analyze accounts payable transactions and payment data to ensure accuracy and compliance with company policies and procedures.

Staff Support

• Train and mentor junior accounts payable staff, providing guidance and support as needed.
• Serve as a change agent and support team members to align around process improvement and optimization.

Systems Support and Process Improvement

• Assist with the implementation and improvement of accounts payable processes, systems, and internal controls.
• Collaborate with the procurement and finance teams to resolve issues and improve workflows.
• Document and review AP procedures, recommending and implementing process improvements to enhance efficiency and control.
• Support system upgrades, testing, and implementation of new AP technologies or workflows.

Organizational Accountabilities

• Anticipate and respond to customer needs; follow up until needs are met.

Teamwork/Communication

• Demonstrate collaborative and respectful behavior.
• Partner with all team members to achieve goals.
• Receptive to others’ ideas and opinions.

Performance Improvement/Problem‑solving

• Contribute to a positive work environment.
• Demonstrate flexibility and willingness to change.
• Identify opportunities to improve clinical and administrative processes.
• Make appropriate decisions, using sound judgment.

Cost Management / Financial Responsibility

• Use resources efficiently.
• Search for less costly ways of doing things.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance.
• Continuously validate and verify information needed for decision making or documentation.
• Stop in the face of uncertainty and take time to resolve the situation.
• Demonstrate accurate, clear, and timely verbal and written communication.
• Actively promote safety for patients, families, visitors, and co‑workers.
• Attend carefully to important details—practicing Stop, Think, Act, and Review to self‑check behavior and performance.

Childrens National Medical Center

Childrens National Medical Center

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